Job Description

The incumbent will be responsible to provide support to commercial, asset management, manage and support the Office Administration services to the University. He/ She will plan and drive initiatives to enhance effectiveness and efficiency of divisional policies, processes and system and implement projects to support the operations and services of SIT in its current campuses and Punggol Campus.

Key Responsibilities

• Responsible to procure and administer existing licenses/ leases of all facilities and amenities (e.g. F&B outlets, bookshop, vending machines, printing services, etc.) for the University.
• Ensure that service providers carry out works with the necessary risk assessments and safety work procedures in place to manage the related works.
• Administer short term hire of the University facilities, billing request to raise invoices and follow up with any outstanding payments owed to the University by Licensees and hirers.
• Manage all University administrative procurement, equipment and services etc., and ensure timely renewals or calling of new tenders, including post-award contract administration.
• Manage the University drivers and fleet of vehicles including scheduling of logistics transport and booking of vehicles by senior management.
• Efficiently manage the General Office administration that provides services to the whole University (e.g. office stationery, courier services, staff pantry, staff name tags, mailroom services and etc.)
• Manage the service provider to oversee the function and service of the Reception counter
• Guide and orientate the Executive on the overall general office administration responsibility of the Admin EST Division.
• Support in asset management task including conducting asset audit and tagging.
• Support to oversee and coordinate the University relocation to Punggol Campus
• To support and oversee projects from initial ideation to completion including implementation if required.
• Undertake any other tasks or responsibilities as required by Management in the course of work

Job Requirements

• Minimum 3 years of relevant experience in corporate or general office services & real estate institutional leasing with Diploma preferably in building and real estate management.
• Proven track record in managing functions such as policy, planning and project management. Experience in preparing tenders and relocation of facilities will be an advantage.
• Self-driven, resourceful team player with good analytical, communication, writing and interpersonal and change management skills.
• Proficiency in MS Office applications.
• Understand about WSH requirements.
• Ability to exercise initiative, manage pressure, multitask and work independently in a fast-paced environment.
• Customer-centric with good people management skills and interpersonal skills
• Innovative and technology savvy, good articulation and writing skills.
• Cooperative and collaborative team player.
• Be involved in after office works when necessary and required.

Advertised: 22 Sep 2023 Singapore Standard Time
Applications close: 31 Oct 2023 Singapore Standard Time

Singapore Institute of Technology