Job Description

Dohle Seafront Crewing (Manila) Inc. is an independent company that provides excellence and quality in crewing for shipowners and ship managers looking for partners they can depend on. Dohle Seafront is also the crewing arm of Dohle Group in the Philippines.As part of a group of companies focused on the shipping industry, the resources Dohle Seafront can tap within the Dohle Group allows the company to be a one-stop shop crewing firm that can provide timely and suitable crew for international shipowners.To strengthen our team, we are looking forDuties & Essential Job Functions

• Communicate with manning agencies regarding readiness of crew
• Check and record compliance of seafarer documents with respect to STCW/ Flag State & Owner requirements
• Check and plot vessel ETA/ETD in order to arrange cost-efficient crew changes
• Arrange/ issue invitation letters for visa applications where applicable
• Check completeness of seafarer data set in Mariners (i.e. Next of Kin, Beneficiary, Bank data, contact details etc)
• Add contract details to Mariners taking into account correct contract length, leave days & Wage Scale
• Prepare and send crew change messages to all concerned parties containing all required information to ensure a smooth crew change
• Compare husbandry fees where applicable
• Book flights taking into consideration cost, luggage allowances & routing
• Issue Company Letter of Guarantees where applicable (direct crew)
• Issue Indemnity Letters where applicable
• Arrange on/offsigning in Mariners
• Prepare Personal Record Cover Page and forward to Accounts Department for Officers on TT-vessels
• Follow up on outstanding flag state documents
• Check that all required appraisals have been entered correctly in Mariners
• Additional duties as assigned by Crew Superintendent/ Manager Crewing
• Disbursement and invoice approval via DMWS for flight invoices, agency statements and port agency disbursements
• Acting as "Single Point of contactaEUR for the vessel in regards to crew change arrangements and for all HA/ SPA as well as FWA
• Distribution of received HA/ SPA or FWA to concerned parties
• Monitoring, checking and approval (as first approval level - Junior), Mariners data entry of HA/ SPA
• Acknowledging, checking for Policy compliances and distribution of CTM requests to concerned parties
• Report on the performance of the quality management system and opportunities for improvement to immediate supervisor and/or top managementDuties & Essential Job Functions

• Communicate with manning agencies regarding readiness of crew
• Check and record compliance of seafarer documents with respect to STCW/ Flag State & Owner requirements
• Check and plot vessel ETA/ETD in order to arrange cost-efficient crew changes
• Arrange/ issue invitation letters for visa applications where applicable
• Check completeness of seafarer data set in Mariners (i.e. Next of Kin, Beneficiary, Bank data, contact details etc)
• Add contract details to Mariners taking into account correct contract length, leave days & Wage Scale
• Prepare and send crew change messages to all concerned parties containing all required information to ensure a smooth crew change
• Compare husbandry fees where applicable
• Book flights taking into consideration cost, luggage allowances & routing
• Issue Company Letter of Guarantees where applicable (direct crew)
• Issue Indemnity Letters where applicable
• Arrange on/offsigning in Mariners
• Prepare Personal Record Cover Page and forward to Accounts Department for Officers on TT-vessels
• Follow up on outstanding flag state documents
• Check that all required appraisals have been entered correctly in Mariners
• Additional duties as assigned by Crew Superintendent/ Manager Crewing
• Disbursement and invoice approval via DMWS for flight invoices, agency statements and port agency disbursements
• Acting as "Single Point of contactaEUR for the vessel in regards to crew change arrangements and for all HA/ SPA as well as FWA
• Distribution of received HA/ SPA or FWA to concerned parties
• Monitoring, checking and approval (as first approval level - Junior), Mariners data entry of HA/ SPA
• Acknowledging, checking for Policy compliances and distribution of CTM requests to concerned parties
• Report on the performance of the quality management system and opportunities for improvement to immediate supervisor and/or top management

Job Type: Full-timeSchedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Education:

• Bachelor's (Required)

Experience:

• Fleet Operator: 2 years (Required)

Expected Start Date: 07/25/2022