Job Description

The Fullerton Hotels and Resorts

SUMMARY The Group Director of Finance (GDOF) is responsible for overseeing and providing guidance to The Fullerton Hotel Singapore, The Fullerton Bay Hotel Singapore and The Fullerton Hotel Sydney’s Finance Leasing, Procurement, and Information Technology (IT) teams, providing business support to the Country General Manager of the properties and functional support to the Sino Group Director of Finance, whilst maintaining achievable goals to develop the quality of the finance function and improve internal control at all properties. The GDOF must abide with the laws and accounting principles of the region in which the hotel is located. The GDOF must maintain close communication with the respective hotels’ Directors of Finance in other regions for the exchange of accounting systems and hotel operation information. JOB RESPONSIBILITIES As a member of the executive committee and a financial advisor for management, the GDOF will oversee the Leasing, Procurement, IT and Finance departments. Implementation of policies related to accounting procedures for each section. Assisting the Country General Manager by overseeing yearly budgets based on initial drafts submitted by management and division heads. Ensuring that all finance and operational procedures, including accounting, are performed properly (including forecast accuracy/timely and accurate financial information). As an agent for the Country General Manager, circulating the approved yearly budget (separate from the monthly budgets) to each section. Accounting Section - Overall Ensuring that all procedures within the accounting manual abide with the local laws and accounting regulations of the region in which the hotel is located. Preparation of any special reports requested by Sino Group and Far East Organization. Preparation of reports relating to financial analysis of monthly statements. Making decisions and giving instructions on all accounting matters raised by the Director of Finance. Ensuring that the accounting and other related sections follow operating procedures stipulated by the company manual, and revising the manual and operating systems in the event that the stipulated procedures cause any problems or inefficiencies. Keeping and safeguarding all contracts, lease agreements, licenses, insurance policies, and legal and financial documents. Ensuring that all insurance policies are recorded and regularly updated to reflect any changes. Providing guidance on the management of accounting records and financial reporting of all managed properties, to ensure compliance with company, owner, statutory and fiscal requirements and timelines. Ensuring legal and tax compliance and that adequate insurance cover is maintained. Ensuring that proper permits and licenses have been obtained for matters including importation, currency transfers and hotel operations (public entertainment, liquor, money changer, etc.).


Liaising and working with internal and external auditors, ensuring that any required follow-up actions arising from audit findings are promptly taken. Developing best practices in financial accounting processes and control procedures. Providing financial and commercial support for business initiatives, major pricing decisions and other commercial decisions making. Reviewing and endorsing renovation project evaluation papers to ensure financial accuracy and that sound commercial judgement is applied to the process. Providing guidance to the Property Finance team in the lead-up to opening (if applicable). Financial Affairs Providing instructions for the preparation of internal and external audits, having readied the necessary data and documents. Maintaining a working knowledge of the accounting regulations of the region in which the hotel is located. Maintaining close communication with public auditors for receiving advice and counselling. Maintaining good relationships with the hotel owners/representatives and external partners. Communicating with the Country General Manager on any discrepancies or potential problems. Risk Management Implementing end-to-end risk management strategies with a particular focus on fraud and financial risk. Developing and continuously enhancing policies, processes, and controls for mitigating credit risk exposure and preventing fraud. Advising on and vetting all contracts, legal documents, lease agreements, licenses and insurance policies. Promoting an effective risk management framework by proactively identifying areas of financial risk exposure across processes and capabilities. Partnering with other teams across the company to support cross-functional projects, product development, processes and methodologies. Managing key components of the risk programme and driving foundational enhancement to drive scalability, efficiency, automation and effectiveness. Asset Management

Driving annual strategic planning, annual budget reviews, capital investment planning, disposals, major redevelopment and asset enhancement initiatives, and valuations. Working closely with the respective property management teams to review property overheads and improve overall cash flows and profitability related to major operating departments (Rooms, F&B, Other Operating Departments). Conducting regular analysis and interpretation of revenue, demand generators, financial reporting and management data to assess hotel performance, and implementing short and long-term strategies to enhance performance where necessary. Taxation

Verifying that tax amounts (related to the declaration and payment of taxes on revenues, consumption tax and payroll-related taxes) are correctly calculated, and that submission and payment deadlines are met promptly. Maintaining close communication with contracted tax accountants and attorneys, and ensuring that tax matters are properly dealt with. Attending training seminars for tax and accounting methods.


Leasing

Overseeing the formulation and implementation of strategies to maximise rental and occupancy of all properties within The Fullerton Heritage precinct. Responsible for tenants’ payment, arrears and preparation of Tenancy Agreement. To partner with the Director of Leasing and Retail to actively develop relevant networks, engage with desired leasing prospects from local and overseas markets, and work with real estate consultants, amongst others. Procurement

Ensuring the effective operation of the Purchasing Department. Working with the Purchasing Manager to ensure compliance with purchasing procedures implemented by the Management, with the objective of procuring the right merchandise at the right time and at the best available price. Ensuring conformity to standards and specifications of merchandise as required by the Management. Information Technology

Working with the Senior IT Manager to formulate systems plans and enhancements in support of business objectives, and to manage projects involving software systems and applications while ensuring adherence to budgets and schedules. Advising project teams on emerging security requirements and potential security risks, working with internal parties and vendors to conduct system penetration tests and vulnerability tests, and conducting regular reviews on IT security, infrastructure, access control and applications. Other duties include conducting security incident handling, investigation and reporting, and providing advice on IT compliance. Analysing workflow or work design throughout the organisation to recommend IT solutions to improve workflow efficiency. SUPERVISORY RESPONSIBILITIES

The Group Director of Finance will oversee the property Director of Finance, and have supervisory authority over line staff within the Finance, Information Technology, Purchasing and Leasing functions of the Hotel.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily with the relevant experience and knowledge she/he possess. The requirements listed above are representative of the knowledge, skills, and/or ability required.

EDUCATION and/or EXPERIENCE

Minimum Degree in related discipline with 9-12 years’ related experience and/or training in a similar capacity; or equivalent combination of education and experience.




SKILLS AND ABILITIES Relevant degree in Finance, Accounting or related business disciplines At least 9-12 years’ experience in a similar position in the hotel, leisure or retail sector Ability to effectively deal with the concerns of guests and team members in a friendly and positive manner, providing positive and proactive solutions Excellent analytical skills – knowledge of financial operating systems and procedures Excellent verbal and written communication skills Strong influence, leadership skills, interpersonal skills and communication skills Detail oriented and organised Experience with IT systems such as SUN, SCM and Property Management System will be advantageous

To apply for the above position, please send your full resume to careers@fullertonhotels.com.

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