Job Description

Description

Broad Function
Support the functions of the clinical department and any other duties as assigned by the supervisor. The individual will work very closely with the department chief and doctors, patient care staff and other team members from clinical services and clinical operations team.

Key Responsibilities and Duties
Specific * Provide administrative support to Clinical and/or Ops Head of Department.

• Provide Stationery and office admin support including for IT and facility maintenance issues
• Provide logistics and admin support for office move and setup that includes the new admin office setup at future campus including defects check, and handover of space
• Provide secretariat and logistical support to department meetings and events for internal and external stakeholders. Duties may include scheduling, minute taking, preparing simple presentations and reports and data entry.
• Provide support in clinical administration matters, including:
• HR support to monitor staff deployment when undergoing immersion in host institutions
• Plan, update and publish the roster of staff
• Onboarding for department staff, both clinical and non-clinical staff e.g. arrangement for department passes, IT access and desks.
• Various type of HR claims e.g. transport, conference, shift etc.
• Maintain overall record-keeping for staff e.g.

• Mask fitting and vaccination records
• Mandatory training by all staff
• Doctors\' BCLS/ACLS and other required renewals/certification for practice.
• Continuing professional education (CPE) for doctors (including submission to SMC for CME points), in coordination with Clinical Services and L&D.
• Administrative and documentation requirements for compliance to practice standards as assigned by department head, e.g. the collation of Mortality & Morbidity forms for reporting.
• Serve as a liaison with external parties and manage inter-hospital/external billings for the department in the following:
• Doctors\' teaching sessions, court attendances etc
• Maintain subscriptions and licenses and copyright purchases for the department
• Invoices for support services from vendors/other institutions
• Assist with research-related administration for the department e.g. collate doctors\' research projects, submission.
• Coordinate with Clinical Services to monitor and meet requirements for

• Supervision of conditionally registered medical staff (e.g. assignment and monitoring of assigned supervisors, submission of supervision reports etc.)
• Accreditation & Credentialing process including renewals of BCLS/ACLS and other documentation requirements

Job Requirements:

• Min Diploma with preferably 2 to 3 years working experience in healthcare.
• Good writing skills, meticulous and organised with good planning skills. Excellent communication and interpersonal skills.
• Proficient in IT systems, web-based applications and Microsoft Office.
• Good presentation and negotiation skills.
• Proactive, dynamic and responsible.
• Able to work independently.

Interested candidates please send a copy of your resume to

Lynn Ho R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

#HHO

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device
IT & Telecommunications
Others
Public Sector / Government & Statutory Boards

Specialization

Administrative Support / Secretarial
Healthcare - Nurse / Allied Healthcare
IT Applications (Software / ERP)

Location

Central, North, East, West

Employment Type

Part-time
Contract / Temp
Permanent

Salary

S$2,601 - S$4,000 / mth
S$4,001 - S$6,000 / mth

If you meet the requirements of this role, please email a detailed resume in Word document to Lynn Ho Lin Ying.
CEI Registration No.: R23114223
Email: lynnho@recruitexpress.com.sg

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express