Job Description

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Key Role Responsibilities

Recruitment and onboarding of new hires

• Assist with the recruitment and onboarding process - schedule recruitment interviews and conduct orientation

Offboarding of leavers

• Assist in the off-boarding logistics for leavers

Employee Relations and Engagement

• Help to organise events
• Assist to draft effective staff communications on HR and office-related e.g. on Covid-19 workplace updates, new joiners introductions, HR-related initiatives for newsletters/ posters

HRIS Systems

• Research/ sourcing of vendors and reviewing the specifications

HR Dashboards

• Cleaning up of data and generating PowerPoint dashboards

Receptionist & Visitor Management

• Receive visitors and manage the reception operation
• Screen incoming calls and resource mailbox
• In charge of mailroom operation (e.g., courier service, distribution of letters etc)

Security System

• Programming of access control for employee
• Liaise with vendor on any hardware or software fault

Procurement of office supplies

• Inventory taking and ordering of office supplies (e.g., stationeries, pantry items etc)

Publication Subscription

• Subscribe and renew of newspaper, magazines and periodicals

Other miscellaneous tasks assigned by Office Manager

• Update intranet content
• Update contact listing

Qualifications:

Key Qualifications and Experience

• At least 2 years of HR or general administration work experience
• Good computer skills, particularly in Excel, Word and PowerPoint
• Demonstrated skills in database management and record keeping

Person specification:

• Evidence of the practice of a high level of confidentiality, discreet, meticulous and detail oriented
• Flexible, adaptable and responsive with quick and accurate turnaround
• Good organization skills, resourceful and able to handle multiple workstreams concurrently.
• Attention to details
• Good interpersonal skills
• Effective oral and written communication
• This role will require the candidate to work 100% in office due to receptionist duties

Other Information:

Role Opportunity

This role offers an excellent opportunity to further develop skills and responsibility within a growing and successful commodity trading business.

About Us:

About the Company

JERA Global Markets (JERAGM) is a leading utility-backed seaborne energy trader specialising in LNG, coal and freight. A joint venture between majority shareholder JERA Co., Inc. and EDF Trading, JERAGM's shareholders are among the world's largest utilities.

JERAGM operates one of the largest energy portfolios in the world which gives it an in-depth understanding of the way local, regional and international energy markets behave. These insights enable it to help its customers increase security of supply, optimise their portfolios and improve the risk management of their assets.

JERAGM LNG team manages the flexibility of over 35 million tonnes of supply each year, with structural access to both the European and North American gas markets. The coal team manages 60 million tonnes of supply each year for its shareholders and third-party customers and operates a major coal terminal in the Netherlands.

Headquartered in Singapore, JERAGM has a global talent pool of more than 250 people across offices located in four strategic locations: Singapore, Japan (Tokyo), the UK (London) and the US (Baltimore).

JERAGM is strongly capitalised with over US$500 million in paid up capital and a total equity of US$3 billion. JERAGM has retained its A+ Stable rating from R&I, attributable to a robust business model and solid financial base.