Job Description

Description

JOB RESPONSIBILITIES

• Manage the front office desk and serve visitors by greeting, welcoming, and directing them appropriately.
• Notify company personnel of visitor arrival.
• Inform / assist colleagues in matters such as courier services.
• Keep a safe and clean reception area by complying with procedures, rules, and regulations.
• Work closely with APAC EHS Manager, responsible for EHS Et facilities related matters such as facilities renovation, maintenance, pest control, security (including issuance of door access card), fire drill, etc.
• Responsible for monitoring office equipment/facilities and contact vendors for troubleshooting or maintenance matters (e.g.: copier, shredder, meeting rooms, pantries, etc.)
• Monitor office supplies and place orders when necessary (e.g.: pantry supplies, stationery, etc.)
• Raise PR Forms for orders and follow up with PO, Tax Invoices and GRN with the relevant colleagues.
• Liaise and manage office cleaning vendor for overall office cleanliness and maintenance.
• Provide other admin support which includes providing support for company events and activities, sending out office related announcements etc.
• Support HR Team in recruitment matters, employee lifecycle (Onboarding, Training, Offboarding etc.) updating of internal HR database (Workday) and drafting of HR Letters.
• Other duties as assigned by the HR Manager.

• Proven experience as a receptionist, office administrator, office assistant or relevant role
• Strong computer skills including knowledge of Microsoft Office Suite i.e. Outlook, Word, Excel, and PowerPoint essential.
• Outstanding communication and interpersonal abilities
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Basic HR experience in recruitment.
• Prior experience in HRIS platform will be an added advantage. (eg. Workday, Jobvite)

Xylem