Job Description

Key Task or Responsibilities: The HR & Office Assistant reports to the HR or Office Executive and is primarily responsible for administrative support in both HR and General Affairs Department. His/he Key Task or Responsibilities: The HR & Office Assistant reports to the HR or Office Executive and is primarily responsible for administrative support in both HR and General Affairs Department. His/her specific responsibilities include, but not limited to: - HR Duties Benefits Administration Make appointment for employees' health screening, pre-employment, annual SCDF and Audiometry checkup. Registration of training courses and administration of company training records. Preparation for New Employee Onboarding. Check medical related invoices and submit to insurance for reimbursement. Monthly update of organization chart. General Affairs To provide receptionist function including maintenance of meeting rooms. To receive guests and visitors and ensure proper registration in the visitor management system. To answer and transfer phone calls professionally. Ensure company phone list is up to date. Application of Jurong Island Pass and issuance of In-house Contractor Pass etc. General administrative/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing. Assist in the management of canteen operations and lunch order. Coordinate and Monitor of contractors - cleaning, pest controllers & gardening, garbage disposal and provide appropriate feedback for follow-up action. Oversee office equipment including copier machine, water dispenser, coffee machine etc. and liaise with suppliers for maintenance and repair. Check and replenish stock for stationery and pantry items. Inventory management of uniforms. Proper management and record of lockers, door keys etc. Support in management of company buses and schedules. Support company event and activities such as food catering, room setup etc. Raise work request for office maintenance. Support in logistics (hotel, transport, etc.) arrangement for any guest hosted in plant or regional meetings or workshop hosted in Singapore. Ensure notices on noticeboards are up to-date. Any other duties as assigned. Our Requirements: GCE O' Level or equivalent Fresh or with experience Key competencies: Analytical skills Ability to work well under pressure Good communication skill and able to collaborate with different functions Independent and able to work effectively with individuals at all level of organization Problem-solving skills Resourcefulness Detail-Oriented Proficient in Microsoft Office Application especially in Excel.