Job Description

Company Description
Education Development Center (EDC) is a global nonprofit organization that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world. EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work. EDC is committed to equity, diversity and inclusion in the workplace. Project Description Opportunity 2.0 is a program funded by the United States Agency for International Development (USAID) that will work with over 2,200 employers and at least 50 education or training institutions especially in major hubs like Metro Manila, Metro Cebu, and Davao and strengthen second-chance education programs for vulnerable out-of-school youth in the Philippines. Opportunity 2.0 will collaborate and work with national and local systems supporting youth in order to provide 180,000 youth with the skills and opportunities to improve their education, employment, and livelihood outcomes. Achieving this vision will require a multi-faceted, systems-strengthening approach that aligns the formal education system, markets, and youth “sub-systems” at the regional levels. This will be achieved by providing experienced project personnel embedded in government departments; further aligning the input of technical assistance; and maximizing opportunities to bring together the respective stakeholders to identify and refine synergies and transition pathways for youth, particularly between Department of Education (DepEd)’s Alternative Learning System (ALS) program and the Technical Education and Skills Development Authority (TESDA).


The Human Resources (HR) and Office Coordinator is based in Manila Office and will be responsible for the smooth office operations and providing support to the Human Resources. Under the supervision of the HR Manager, the HR & Office Coordinator will provide a high quality and professional HR services through the effective administration of HR system, EDC/USAID policies and procedures including, but not limited to recruitment and selection, compensation and benefits. The HR & Office Coordinator will be the first point of contact for office visitors/guests and will perform a range of administrative duties to support the Manila office. S/he is expected to communicate clearly and courteously; to develop and maintain positive relationships with co-workers, consultants, funders, and O2 field offices; and to work respectfully with EDC colleagues. The job requires adherence to EDC and O2 policies and procedures. Essential Functions

• The HR & Office Coordinator is responsible for the following tasks, but not limited to:

Human Resources

• Support the HR Manager with recruitment process and other HR processes, in compliance with local regulations, EDC and USAID policies and procedures.
• Assist the HR Manager in the implementation of the routing functions of the HR unit.
• Support with the filing, storage, and security of HR documents on SharePoint.
• Consolidate interview scores and conduct reference checks.
• Draft offer letters and employment contracts.
• Gather pre-employment requirements from new hires.
• Assist HR Manager and DCOP Operations with new staff onboarding.
• Process SSS, PHIC, Pag-ibig loan and claim forms.
• Assist HR Manager in liaising with HMO and Life insurance providers for staff enrollment/cancelation and related requests.
• Accurate and proper record keeping of staff information in hard copy and digital forms.
• Filing and maintenance of personnel documents, updating employee lists, organizational chart and staff directory.
• Maintain and update HR trackers and information system.
• Assist HR Manager in submitting mandatory reports to DOLE, SSS/ECC offices, etc.
• Monitor staff trainings and assist HR Manager in the enforcement of HR policies and procedures.
• Perform other duties as assigned.

Administration/Office Management:

• Greet EDC guests/visitors and direct them to the appropriate staff.
• Provide administrative support to Manila-based project management.
• Print and route documents for approval of Manila-based signatories.
• Receive, and distribute mail/deliveries.
• Prepare and coordinate daily schedules of the driver and utility worker.
• Coordinate office shipments/deliveries with the driver and utility worker.
• Process staff ID and business card requests.
• Support with travel arrangements (flights and hotel bookings for Manila-based project management).
• Forward flight and hotel billings to Finance for payment.
• Maintain electronic and hard copies of front desk documents.
• Assist with requesting for quotations for Manila hub procurements (as needed).

Organizational Relationships and Employment Status

• Reports to Human Resources Manager.
• Supervise: N/A.
• Based in Manila and available to travel to all project sites, as necessary.
• Regular full-time employee.

Qualifications
Education: Bachelor’s Degree in Human Resources, Behavioral Studies or Business Administration/Management or another related field is required. Bachelor’s degree can be substituted by additional 4 years of relevant work experience. Skills and Experience:

• At least 5 years of directly relevant experience required; experience with USAID-funded programs or international NGOs is highly desirable.
• Experience or knowledge of the Philippine Labor Law and mandatory staff benefits.
• Experience with HR online portals is highly desirable.
• Strong understanding of HR functions and best practices.
• Experience with office administration and operations.
• Proven ability to collaborate effectively across different teams and cultures.
• Strong communications and interpersonal skills with service-oriented attitude.
• Strong administrative and organizational skills.
• Ability to handle complex or confidential matters requiring considerable discretion and judgment.
• Must be detail-oriented and able to work independently.
• Hands-on experience with office equipment and advanced computer skills.
• Willing to travel to field sites as necessary.
• Able to perform other duties, as assigned.

Language: Fluency in Filipino and English.
Additional Information
All your information will be kept confidential according to EEO guidelines.