Job Description

Description

Job Responsibilities

• Calendar management - scheduling and planning of meetings and appointments
• Handle personal matters including family members - Travel arrangement, Renewal of passports / Identity Card, Car road tax / Insurance / COE renewal, personal insurance and claims, mailings/couriers, appointments, gift sourcing, bill payment etc. and any other ad-hoc matters.
• Travel logistic arrangements - Flight/Hotels/Land transport bookings, prepare travel itinerary
• Visa applications (including family members & domestic helpers)
• Prepare company invitation letter for overseas counterparts\' visa application to Singapore
• Arrange transportation / accommodation for overseas guests
• Prepare business / travel expense claims and ensure each claim reimbursed.
• Liaise with stakeholder from overseas to facilitate business functions such as circulation of documents for signing and compilation of meeting agendas prior discussion etc.
• Compilation and dissemination of meeting materials and arrange meeting logistics such as booking of meeting rooms/venues, projectors, video conference, refreshments etc.
• Screening of claims submitted for reporting boss\' approval to ensure claims comply to company policy and process.
• Approve leaves in Workday on behalf of reporting boss
• Call / email screening
• Involvement in company\'s event

Job Requirements

• Minimum a Diploma or Bachelor\'s degree in Business Administration and any relevant disciplines
• Minimum 7 years of relevant working experience
• 80% of the time to handle CEO\'s personal and family\'s errands
• Able to be on standby when required
• Able to maintain confidentiality
• Able to multi-task
• Possess good communication and interpersonal skills

Qualified candidates may submit a detailed resume in MS Word Format to charissaong@recruitexpress.com.sg

Charissa Ong Zimin (R1104659)

Email address: charissaong@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No.: 99C4599

Industry

Oil & Gas / Petroleum / Energy
Others

Specialization

Administrative Support / Secretarial

Location

Central

Employment Type

Contract / Temp

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Charissa Ong Zimin.
CEI Registration No.: R1104659
Email: charissaong@recruitexpress.com.sg
Tel: 64388180
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express