Job Description

Working Period: 1 Year Contract Renewable & Open to Conversion Working Address: 11 North Buona Vista Drive, The Metropolis Tower 2 Working Days/Hours: Mondays to Fridays / 8.45am to 6.15pm (1 Hour Lunch Break) Working Attire: Smart Casual with Covered Shoes AET Tankers is a Malaysian-owned Singapore-headquartered owner and global operator of crude and clean petroleum tankers alongside specialist activities including dynamic positioning shuttle tankers, hydro-carbon capture and ship-to-ship lightering to oil and gas companies, refineries and petroleum traders.
Call Management

• Handling all telephone calls in a timely and professional manner
• Screening / managing all general calls and direct them to the respective department
• Updating of phone extension list as and when required

Visitor Management

• Attending to all guests in a friendly and professional manner
• Inquiring the name of the hosts and contact the hosts that their visitors have arrived
• Issuance and recording of visitor passes
• Receive visitors and prepare drinks
• Ensure vendors and visitors do not wonder around the office on their own

Reception Area & Meeting Rooms

• Booking of meeting rooms, when required
• Schedule meetings, internally and externally, when required
• Ensure smooth operation and housekeeping of reception area

Vendor & Courier Management

• Coordinate, schedule for delivery of local and overseas courier services and process weekly invoices
• Responsible for office, Pantry and Stationary supplies.
• Manage log books for stationary/pantry/visitor badges

Admin:

• Coordinate with travel providers and travel expenses, when necessary
• Assist in filing and documentation
• Order Wreath & Get Well Baskets
• Responsible for Name Cards process
• Disseminate Building Management Announcements to company-wide employees
• Process invoices, Raise Purchase Requisition, Quotation, PO, Perform Goods Receipt
• Any other ad-hoc duties as assigned

JOB REQUIREMENT

• 1-2 years of Receptionist experience

• Strong written & spoken communication skills

NEXT STEP If you are interested in this job opportunity, please contact Shi Hui and send your resume to shihui.ong@adecco.com EA Licence Number: 91C2918 Registration Number: R1111450 Jocelyn Tham
Direct Line: 6697 7973 / 8333 8423
EA License No: 91C2918
Personnel Registration Number: R1111450 Ong Shi Hui
Direct Line: 9785 3741
EA License No: 91C2918
AT008_167703911469304