Job Description

COMPANY OVERVIEWOur client is a leading manufacturer of commercial vehicles, including trucks and buses, as well as diesel engines. Founded over several decades ago, it has established a strong global presence, with operations spanning across multiple continents. The company is renowned for its commitment to quality, innovation, and sustainability in its products and operations.The Finance & Administration Department is in search of a capable team player to join their expanding team.JOB RESPONSIBILITIESOffice Administration:

• Coordinate logistics for business trips, including flight and hotel bookings, as well as VISA applications.
• Liaise with external stakeholders, such as landlords and contractors, to promptly address maintenance issues.
• Efficiently manage outgoing documents/packages with designated courier services.
• Schedule and coordinate maintenance activities for company vehicles.
• Professionally handle incoming calls and manage visitor hospitality.
• Assist in planning and executing company events.
• Support other General Affairs team functions as required.

IT Administration:

• Manage IT inventory and ensure timely supply orders.
• Adhere to IT policies and document procedures as necessary.
• Facilitate the issuance of laptops to new employees.
• Administer user accounts and permissions securely.
• Assist with hardware and software installation, configuration, and maintenance.
• Provide guidance to employees on IT systems and processes.
• Promptly escalate IT requests to external vendors.
• Collaborate with vendors to resolve network or system issues.

Additional Responsibilities:

• Support the HR/GA team as needed.
• Provide assistance and support for GA-related inquiries from employees and management.
• Fulfill any other duties as assigned by management.

JOB REQUIREMENTS

• Holds a minimum Higher NITEC qualification in Business Administration, Business Info-comm Technology, or a related field.
• Possesses basic knowledge of IT support and simple troubleshooting.
• Shows enthusiasm for further learning about IT and Office Administration functions.
• Demonstrates proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.).
• Is meticulous and detail-oriented.
• Exhibits excellent communication skills in English (both written and spoken).
• Is willing to work closely within a team environment, demonstrating collaboration and support.
• Has strong time management and interpersonal skills.
• Can handle multitasking and thrives in a fast-paced independent work environment.
• Shows responsiveness and proactiveness, with robust follow-through skills.
• Proficiency in the Japanese language is considered a plus.

Working Location: SingaporeApply online or feel free to contact me directly (via email:syahirah.jaafar@jac-recruitment.com) for more information about this opportunity. Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.Syahirah Binte Ahmad Ja\'afar (R22105331)JAC Recruitment Pte. Ltd. (90C3026)#LI-JACSG#countrysingapore

JAC Recruitment