Job Description

1. Role Description

Bethel Chambers is looking for a dynamic and highly organized individual who will support our team and our clients by providing meticulous legal and administrative support. Based at our office in Shenton Way, this candidate will be responsible for all secretarial and administrative duties, and will work closely with all team members. The ideal candidate has at least 2-3 years experience as a legal secretary, is familiar with legal processes in Singapore and is able to manage different projects competently at the same time.

2. Specific Responsibilities

• Taking and executing instructions from lawyers (partners & associates), including completing standard forms, collecting necessary documents from clients, land registry/business searches, preparation of correspondence etc.
• Filing documents through the Elitigation system
• Customer Service: Liaising with clients for document collection/dispatch, making appointments, opening/closing files, updating client details etc
• Simple finance duties such as billing clients, recording deposits, recording expenses & claims, liaising with bookkeeper, filing of finance documents etc
• Other administrative duties such as: taking messages, maintaining calendars, mailing letters, arranging for mail dispatch/pick-up, depositing cheques etc

• An experienced individual who has provided legal and administrative support for at least 2-3 years. Knowledge of finance processes is an added advantage.
• Familiar with legal processes of the Singapore Courts
• You have an excellent command of written and spoken English. Ability to speak and write other languages/dialects is an advantage
• You are IT savvy and very comfortable using MS Office applications, and you\'re also willing to learn how to use new software when required. Knowledge and familiarity of Clio Practice Management System is an advantage
• You are extremely organized, meticulous and detail-oriented
• You take initiative and are a problem-solver
• You are able to work without supervision, but also work well in a team
• You are able to communicate well and emphathetically to clients, and provide good customer service

• Paid annual leave + other leave benefits (e.g. maternity/paternity)
• Paid medical + hospitalisation leave
• Annual performance bonus

Bethel Chambers LLC