Job Description

About Mishcon de Reya

Mishcon de Reya is an independent law firm, which now employs more than 1000 people with over 600 lawyers offering a wide range of legal services to companies and individuals. The firm has grown rapidly in the past decade, with more than 25% revenue growth in the past five years alone. With presence in London, Singapore and Hong Kong (through its association with Karas LLP), the firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. The work undertaken is cross-border, multi-jurisdictional and complex, spanning six core practice areas: Corporate; Dispute Resolution; Employment; Innovation; Private; and Real Estate. The Mishcon de Reya Group consists of consultancy businesses MDR Brand Management , MDR Cyber , MDR Discover , MDR Mayfair , MDR Lab and MDRxTech . In 2021 the Group announced a strategic combination with Taylor Vinters , a leading legal and consultancy business.

Mishcon Singapore

As the fastest growing economic region in the world, Asia has never been a more important market, offering significant opportunities for family businesses, entrepreneurs and global companies alike. Culturally and operationally, our Singapore branch office is an extension of our London office. It brings the Firm's tenacious advocacy and entrepreneurial spirit to South East Asia. Our focus is simple: to deliver the highest quality legal services and fiercely guard our clients' interests. Wherever our clients are in the world we appreciate the privilege of sitting alongside them as a trusted advisor. The Singapore team brings together deep-rooted experience and understanding of the region. It includes English and New York qualified lawyers, with a proven track record and strong reputation for debt restructuring, corporate lending, international M&A and JVs, as well as international tax and succession planning. Through our London based expertise we also offer services including insolvency, corporate advisory, international tax and international arbitration. One firm. Two locations. An international community of clients.

Duties and Responsibilities

• To provide efficient administrative and secretarial support to ensure the department functions effectively.
• Audio and copy typing, document preparation, taking telephone messages and completion of daily timesheets for fee earners (if required).
• Administrative duties including maintenance of the client database, opening case files, file maintenance and archiving, sorting incoming and outgoing post.
• Maintenance of diaries, scheduling meetings and direct contact with clients.
• Any other reasonable administrative duties such as faxing, filing, scanning, emailing and photocopying.
• Opening, closing and archiving client files.
• Ensuring documents and records are stored appropriately, including ensuring filing and e-filing is up to date and accessible.
• You will be the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications.
• Diligent coverage of telephone lines.
• Managing communication with numerous internal and external constituencies.
• Orchestrating meeting arrangements with colleagues and external parties including coordinating external visits and conference calls.
• Coordinating domestic and international travel logistics.
• Preparing documents and presentation materials in Word, Excel, and PowerPoint.
• Preparing briefing notes/packs for client meetings.
• Obtaining information using the internet and various market data applications.
• Creation and running of reports using a variety of different systems.
• Maintaining Excel-based databases.
• Compliance with all departmental systems and policies such as e-filing.

Skills/Experience

• Previous experience in a secretarial or administrative role in a legal services environment.
• Detail oriented with an ability to type quickly and accurately.
• Excellent attention to detail.
• Strong organisational and planning skills with a flexible, positive 'can-do' approach to work.
• Ability to effectively manage own workload and prioritise workload effectively.
• Ability to work independently and as part of a team.
• Personable and confident, able to build relationships with fee-earners at all levels and clients.
• Excellent interpersonal and communication skills with a helpful and friendly manner.
• Excellent telephone manner.
• Resilient and calm under pressure.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.

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