Job Description

Job requirementsA secretarial role supporting partners, legal directors and associates within the Singapore Insurance Group, providing support with all administrative tasks including management of client files, management of billing and financial activities, client relationship and business development coordination, diary and travel management and document production.The Legal Secretary provides dedicated support to a range of fee earners with all administrative tasks including but not limited to management of client files, billing and financial activities, client relationship and business development coordination, diary and travel management and document production.Working as part of a broader secretarial support team and reporting to a Legal Support Manager and Legal Support Team Leaders, the Legal Secretary is flexible, committed to working with others as part of a high-performing team, and passionate about providing a high-quality, timely legal support service.Key responsibilities

• Providing secretarial and administrative support in Insurance practice area as required
• Maintaining calendars and clients\' contacts
• Conflict searches, file opening, file closing & archiving
• Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; monitoring voicemail; dealing with queries and relaying messages
• Incoming correspondence: checking emails; opening/distributing post; dealing with mail-related queries; distributing as required; electronically scanning and saving post items to document management system
• Outgoing correspondence: sending emails; organising mail to ensure it is ready for the appropriate collection times
• Photocopying/printing: photocopying, scanning, and maintaining paper files; printing documents; preparing bundles/files
• Client filing: maintaining electronic client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off-site archive company
• Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm\'s needs are met; work cohesively with secretaries and admin assistants from other regions
• Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
• Excel Spreadsheet management; input; logging; merging and reporting the data as required
• Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondence
• Financial Administration: dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions; reimbursement of disbursements
• E-litigation: filing of court documents, unpack court documents from e-litigation portal and circulate, checking and keeping track of hearing dates, cause book searches
• Travel arrangements, reservations for restaurants, transport arrangements, scheduling meetings
• Potential to cover receptionist when needed
• Other related duties as required.

Essential Skills & ExperienceProviding legal secretarial support up to and including Partner level, the successful candidate will have the following skills and experience:

• Proven legal secretary experience
• Ideally a recognised secretarial qualification with good academics
• Accurate typing (minimum speed 60 wpm)
• MS Office skills (Outlook, Word, Excel and PowerPoint)
• Excellent spelling and grammar
• Knowledge of legal terminology
• Attention to detail with a high level of accuracy
• Ability to prioritise own workload to meet agreed deadlines
• Excellent organisational skills
• Excellent communication skills
• High level of initiative and pro-activity
• Ability to be calm and retain a professional attitude under pressure
• Flexible and committed
• Positive attitude
• Team player

In addition to any Partner reporting lines, all Legal Support staff report to the Legal Support Manager and Legal Support Team Leaders.About Clyde & Co in the Asia Pacific RegionClyde & Co has had a presence in the Asia Pacific region for over 30 years, during which time we have invested in building a network of market leading specialists who support our clients\' international and regional growth strategies. The last two years in particular have been a time of rapid growth and network expansion, and we currently have around 50 partners and 500 directly-employed staff in-region. Our APAC locations include presence in: Hong Kong, Shanghai*, Beijing*, Chongqing*, Singapore* Bangkok, Sydney, Melbourne, Perth and Brisbane.Internationally, with more than 5,500 staff operating across six continents, Clyde & Co is a major international law firm with a distinctive focus on core sectors of infrastructure, international trade, natural resources, transportation and insurance. The firm has a strong reputation for complex and high-profile international dispute resolution and for its work in and with fast-moving and volatile emerging markets.

Clyde & Co