Job Description

Job requirementsA secretarial role supporting partners, legal directors and associates within the Singapore Insurance Group, providing support with all administrative tasks including management of client files, management of billing and financial activities, client relationship and business development coordination, diary and travel management and document production.The Legal Secretary provides dedicated support to a range of fee earners with all administrative tasks including but not limited to management of client files, billing and financial activities, client relationship and business development coordination, diary and travel management and document production.Working as part of a broader secretarial support team and reporting to a Legal Support Manager and Legal Support Team Leaders, the Legal Secretary is flexible, committed to working with others as part of a high-performing team, and passionate about providing a high-quality, timely legal support service.Key responsibilities

• Providing secretarial and administrative support in Insurance practice area as required
• Maintaining calendars and clients\' contacts
• Conflict searches, file opening, file closing & archiving
• Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; monitoring voicemail; dealing with queries and relaying messages
• Incoming correspondence: checking emails; opening/distributing post; dealing with mail-related queries; distributing as required; electronically scanning and saving post items to document management system
• Outgoing correspondence: sending emails; organising mail to ensure it is ready for the appropriate collection times
• Photocopying/printing: photocopying, scanning, and maintaining paper files; printing documents; preparing bundles/files
• Client filing: maintaining electronic client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off-site archive company
• Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm\'s needs are met; work cohesively with secretaries and admin assistants from other regions
• Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
• Excel Spreadsheet management; input; logging; merging and reporting the data as required
• Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondence
• Financial Administration: dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions; reimbursement of disbursements
• E-litigation: filing of court documents, unpack court documents from e-litigation portal and circulate, checking and keeping track of hearing dates, cause book searches
• Travel arrangements, reservations for restaurants, transport arrangements, scheduling meetings
• Potential to cover receptionist when needed
• Other related duties as required.

Essential Skills & ExperienceProviding legal secretarial support up to and including Partner level, the successful candidate will have the following skills and experience:

• Proven legal secretary experience
• Ideally a recognised secretarial qualification with good academics
• Accurate typing (minimum speed 60 wpm)
• MS Office skills (Outlook, Word, Excel and PowerPoint)
• Excellent spelling and grammar
• Knowledge of legal terminology
• Attention to detail with a high level of accuracy
• Ability to prioritise own workload to meet agreed deadlines
• Excellent organisational skills
• Excellent communication skills
• High level of initiative and pro-activity
• Ability to be calm and retain a professional attitude under pressure
• Flexible and committed
• Positive attitude
• Team player

In addition to any Partner reporting lines, all Legal Support staff report to the Legal Support Manager and Legal Support Team Leaders.About Clyde & Co in the Asia Pacific RegionWhen you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide.Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering, and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.For more information, please visitWe offer a range of tailored and support, including discounted private health insurance, first class family leave offering, and wellbeing initiatives.Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.Please take a moment to read our carefully. This describes what personal information Clyde & Co (we) may hold about you, what it\'s used for, how it\'s obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this .Clyde & Co will not accept agency submissions unless the agency has specifically been contacted by a member of the recruitment team.

Clyde & Co