Job Description

What the role is:The Council for Estate Agencies (CEA) regulates and promotes the development of a professional and trusted real estate agency industry. CEA\'s key responsibilities are to license property agencies and agents, and equip consumers with the necessary knowledge to make informed decisions in property transactions. You will join a small tight-knit team in Corporate Development that handles human resource, Council Secretariat, and office administration.What you will be working on:Areas that you will be involved in includes: Corporate administration \xe2\x80\xa2 Budget, procure, monitor and manage inventory stock for office supplies and equipment efficiently. \xe2\x80\xa2 Engage the services of vendors and contractors, monitor schedules and coordinate with service providers to ensure proper upkeep of the office, and promptly address user feedback regarding facilities and office maintenance. \xe2\x80\xa2 Manage office repairs and retrofitting works from budgeting, planning to implementation. \xe2\x80\xa2 Develop and review SOPs for office operations and recommend appropriate procedures and systems. \xe2\x80\xa2 Liaise with officers from different divisions to understand their office admin requests and suggest suitable solutions. \xe2\x80\xa2 Verify payment details to ensure accurate and prompt payments. \xe2\x80\xa2 Draft submissions to obtain necessary approvals for procurement and changes in procedures and systems. \xe2\x80\xa2 Other general office and administration duties. Personal Assistant/ Secretarial function \xe2\x80\xa2 Coordinate and schedule meetings and discussions for 3 principals. \xe2\x80\xa2 Provide support in overall logistics for organisation-wide events and meetings. \xe2\x80\xa2 Handle standard correspondence. Business continuity planning \xe2\x80\xa2 Assist in emergency plans and procedures documentation and liaise with Building Management in the implementation of Emergency Evacuation Plan. \xe2\x80\xa2 Respond and execute plans during crisis based on established appropriate protocols.What we are looking for:Requirements \xe2\x80\xa2 Strong analytical and problem-solving skills. \xe2\x80\xa2 Proactive person who is able to work independently and as a team. \xe2\x80\xa2 Able to multi-task with a can-do attitude. \xe2\x80\xa2 Mature, resourceful with an eye for details. \xe2\x80\xa2 Good communication and interpersonal skills. \xe2\x80\xa2 Have secretarial or office administration experience.About Council for Estate Agencies:Join the team at the Council for Estate Agencies (CEA) to regulate and promote the development of a professional and trusted real estate agency industry. CEA\'s key responsibilities are to license property agencies and agents, and equip consumers with the necessary knowledge to make informed decisions in property transactions.

Council for Estate Agencies