Job Description

Job Purpose
As we embark on plans to expand our team of event specialists, we are looking for a talented and responsible project lead to join us in delivering successful rewards & recognition events for our Great Eastern's agency force.
If you are a dedicated and ambitious Events Manager with at least 5 years of relevant experience in executing events with at least 500 attendees, you may be the one we are looking for.
You will need to be impeccably organized, a quick learner who is forward-thinking, efficient and proactive while remaining calm and amicable in difficult situations. This position also requires you to perform administrative and operational support to ensure the smooth delivery of our rewards & recognition events/ programmes, both locally and overseas.
He/ she will report to Section Head, Events & Recognition.
The Job
Procurement & Budget Management
Develop, monitor and manage event budgets, expenses, and deliverables to ensure a high- quality experience for qualifiers while keeping within the approved budget.
Follow internal procurement processes, prepare all necessary documentations, ensure necessary expenditure approvals are obtained and coordinate timely vendor payments.
Process reimbursements for qualifiers, securing necessary approvals and ensuring payments meet stipulated timelines
Administrative, Database & Registration Management
Maintain accurate databases of qualifiers' professional qualifications and achievements for events, recognition programmes, and publicity materials
Utilise strong MS Excel skills (e.g., VLOOKUP/ XLOOKUP, Pivot Tables, formula calculations) and data logic skill sets to manage and analyse data effectively.
Possess basic knowledge of insurance associations and their recognition programmes.
Coordinate timely communications to drive strong participation in recognition programmes.
Track registration progress, send reminders (eDM/email), and ensure high on-site attendance.
Project & Programme Management
Coordinate with internal teams and external agencies to deliver event programmes aligned with business objectives
Ensure compliance with brand guidelines, policies, regulations, and quality standards.
Prepare detailed programme briefs for all parties involved.
Collaterals & Creative Management

• Design and manage event collaterals, including invitations, reminders, and promotional materials
• Coordinate timely production and updates of event materials, handling last-minute requests when necessary.
• Create simple in-house designs for digital and print communications.

Communications

• Oversee all internal and external communications related to all our agency events and rewards & recognition programme, ensuring clarity and consistency.
• Manage updates on schedules, project changes, and attendee confirmations.

Gifts & Tokens Sourcing

• Source, manage, and distribute gifts, prizes, awards, and tokens for qualifying representatives.

Risk & Compliance Management
Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
Highlights any potential concerns /risks and proactively shares best risk management practices.
Qualifications
Education: Diploma or Degree qualification
Clear Communicator - Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force
Sense of Ownership - Self-motivated to take ownership of various projects and advance work without the need for micro-management
Detail-oriented while being a multi-tasker - You can manage various deliverables productively, review/ check to ensure accuracy and details
A committed Team-Player - A passionate and committed team-mate who will help out in your other colleagues' projects whenever necessary, even when it is beyond official office hours
Interest in finance, insurance products and how an agency force works to close protection gaps
Proficiency in English (Spoken/ Written) and Mandarin (Spoken)
Proficiency in Microsoft Office - Word, Excel, Powerpoint, Outlook, Teams. Advance skillsets like vlookup, pivot tables and macros are a plus when you need to do registration and data processing/ management
Willing to travel for overseas events
Pleasant, out-going, good-natured and motivated by working towards targets
High level of integrity, takes accountability of work and good attitude over teamwork.
Takes initiative to improve current state of things and adaptable to embrace new changes.

Skills Required