Job Description

Office of Finance is looking for a Manager to take care of the finance operations. This person will be deployed to The Institute for Digital Molecular Analytics and Science (IDMxS). IDMxS is a unique interdisciplinary Research Centre of Excellence (RCE), funded by Ministry of Education (Singapore), Nanyang Technological University and National University of Singapore. Hosted by NTU in partnership with NUS, IDMxS is world\xe2\x80\x99s first organized effort focused on interfacing the biological and living world with the world of information technology and data science whilst providing fundamental scientific development, grounded in materials science, optics, and interfacial chemistry.

Reponsibilities:

• Supports Programme Director, Programme PIs and Project PIs to ensure project budget are adhered to.
• Engages with Programme Director and Hub Manager in strategic planning of cluster.
• Works closely with Project PIs to ensure that funding and authorization is in place for projects and to work within agreed budgets.
• Works closely with cluster Engineer Specialists and communicates effectively to cluster Technical Specialists the budget requirements of the projects.
• Collation of budget projections from Project PIs.
• Provides support in manpower budgeting and expenses tracking for projects.
• Processes procurement documents, reimbursement claims, invoices etc for projects and clusters in accordance to the University\xe2\x80\x99s guidelines.
• Track status of all financial requests, documents and work closely with NSS Procurement and Finance to follow up on all procurement, financial and business travel matters.
• Tracking of expenses from internal records and financial reports to monitor the budget utilization of the project.
• Preparations of cluster and project financial/budget reports.
• Coordination of cluster audit process and preparation of audit documents.
• Review all balance sheet items to ensure no long outstanding items
• Review open POs to ensure no long outstanding POs
• Ensure audit and governance compliance in accordance with the NTU and Funding Agencies\xe2\x80\x99 stipulated policies and guidelines
• For Procurement - To ensure prudent spending of funds are strictly adhered to and drawdown/disbursement is submitted promptly/billed to Funding Agencies and follow up to ensure receipts are promptly collected and posted
• Ensure overheads are received and allocated to each project accordingly
• Ensure promptly closure of projects upon expiry and to ensure any deficit is being monitored and followed up. Surplus is only refunded to Funding Agencies based on RCA

• Candidate should possess minimally a Bachelor in Finance or Accountancy with at least 5 years\xe2\x80\x99 relevant working experience
• Comfortable operating in a constantly changing environment
• Ability to take initiative and work independently and collaboratively within the team
• Demonstrated ability to build and maintain effective interpersonal relationships at all levels
• Strong analytical thinking and communication skills both written and verbal
• Outstanding attention to details and follow-up skills
• Well-developed prioritization, time management and multi-tasking skills
• Strong experience as effective business partner to senior management
• Experience providing financial advisory and support for multiple projects

Nanyang Technological University