Job Description

Job FunctionFacilities Management

Reference Number001/117

Advertisedan hour ago

Experience Required10 to 12 years

Minimum QualificationDegree

Job description

Job Purpose

This position is responsible for assisting the Director in process optimization and improvement in running the operations (including security), maintenance, repair, upgrading and projects in critical building infrastructure and facilities. The work shall be carried out in compliance with all statutory requirements, company\'s business continuity and crisis management plan, contractual obligations to customers, risk mitigation and to achieve targeted ESG goals. This position is also responsible for assisting the Director in managing the property matters such as leasing agreement and administration.

Responsibilities

• Review all the processes to optimize and improve the operating standards and processes to address the concerns raised by the Internal Auditor and the Audit Committee.
• Review all the Technical Specifications and Statement of Works for term contract, upgrading and project works for enhancement to optimize the efficiency, cost and benefits.
• Conduct market search to build up a list of qualified suitable vendors and contractors for the works in the critical building infrastructure and facilities.
• Review the procurement process with Centralized Procurement to achieve efficiency and effectiveness in ensuring the compliance of policy and commencement of works according to timeline.
• Participate in the RFQ and tender process in appropriate role for technical assessment of the bidders.
• Review the Service Order and Service Entry process with Centralized Procurement to achieve efficiency and effectiveness.
• Review the working model of Property Management and Security Operations for efficiency, effectiveness and cost optimization.
• Management of Tenants and internal stakeholders within the Central Offices
• Budgetary and cost management
• Any other task assigned by Supervisor(s).

• Bachelor\'\'s degree in Facility Management, Engineering, Business Administration, or a related field.
• Proven experience in facilities and estate management, preferably with strong knowledge of building systems, mechanical and electrical services, security operations and tenancy management.
• Proficiency in budgeting, financial management, and vendor/contractor management.
• Familiarity with regulatory compliance and industry best practices.
• Excellent communication, collaborative, and problem-solving skills.
• Ability to think strategically and contribute to long-term planning initiatives.
• Professional certifications in facilities management or related areas are a plus.

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