Job Description

What the role is:The Corporate Services section in Corporate & Finance Division consists of three teams: Asset Management, Administrative Services and Policies. The key responsibilities of the Administrative Services team are as follows: - provision of corporate services - general office administration - management of office equipmentWhat you will be working on:The key responsibilities of the job holder are: a. Manage vendor onboarding requests from HTX divisions and related matters b. Management of HTX\'s corporate taxi/private hire vehicle accounts and corporate credit card accounts \xe2\x80\xa2 Manage HTX\'s contract with vendors \xe2\x80\xa2 Manage HTX\'s user accounts \xe2\x80\xa2 Check transactions \xe2\x80\xa2 Analyse and provide insights on utilisation trends and highlight potential red flags c. Manage user accounts for Microsoft Teams, Zoom, vending machines and room-booking panels d. Procurement and management of contract of services required by HTX HQ \xe2\x80\xa2 Source for services and manage contracts \xe2\x80\xa2 Analyse and provide insights on utilisation trends e. Drive implementation of new processes/systems related to Administrative Services \xe2\x80\xa2 Review existing processes and implement IT solutions to improve efficiency of services provided by Administrative Services Team f. Assist with any prescribed administrative tasks, housekeeping-related activities or ad-hoc assignments in support of smooth and efficient day-to-day operations of HTX.What we are looking for:

• Min tertiary qualifications \xe2\x80\xa2 Experience with doing administrative work and familiar with Government Procurement \xe2\x80\xa2 Possess good writing and communication skills \xe2\x80\xa2 responsible team player who is organised, meticulous, self-motivated and has initiative \xe2\x80\xa2 be able to work well with people at all levels and diverse groups from different organizations \xe2\x80\xa2 be able to work in a team as well as independently, when required \xe2\x80\xa2 be able to work within tight deadlines. All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance. As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment. All applicants will be updated on the status of their applications within 4 weeks upon closing of the advertisement. #LI-CW1

About Home Team Science and Technology Agency (HTX):HTX is the world\'s first Science and Technology agency that integrates a diverse range of scientific and engineering capabilities to innovate and deliver transformative and operationally-ready solutions for homeland security. As a statutory board of the Ministry of Home Affairs and integral to the Home Team, HTX works at the forefront of science and technology to empower Singapore\'s frontline of security. Our shared mission is to amplify, augment and accelerate the Home Team\'s advantage and secure Singapore as the safest place on planet earth.

Home Team Science and Technology Agency