Job Description

Description

Salary: up to $4500

Working Days & Hours: Mon-Fri Office hours

Location: Outram

:

1. Provide secretarial and administrative support to the Head of Department:
a) Handling correspondences and call on behalf of the Head of Department
b) Support the Head of Department in clinical rosters, leave matters/applications, court appearance, travel plans and claim matters
c) Verify the doctors\' claims before routing the Head of Department to approve
d) Contact point for meeting scheduling and calendaring matters support for Head of Department
e) Schedule individual face-to-face meeting for Head of Department for the annual performance appraisal exercise
f) Any other duties as assigned by Head of Department
2. Department Admin Support
a) Support HOD in formulating and executing long term & short-term strategies setting sight towards departmental workplan (e.g. collate information and details for the annual budget planning)
b) Support the department in rolling out and evaluating new initiatives (e.g. collate data needed, monitor project timelines)
c) Maintain website for the respective department(s)
d) Coordinate and take minutes of department meetings and Faculty & Resident meeting
e) Work with Medical T&E on organization of courses:
- Confirmation of date of course (work with Course Director and T&E)
- Review and negotiation of management fee with Professional Conference Organiser (Course Director and T&E)
- Raise e-purchase requisition for engagement of Professional Conference Organiser
- Contact point for Professional Conference Organiser to contact Course Director and vice-versa
- Booking of Auditorium & Training Room
- Booking of air ticket and hotel room for invited speaker, if applicable
f) Provide administrative support for the Year End event
g) Handle office duties such as purchase request of stationeries, pantry supplies, office equipment, coordinate IT requests
h) Collate department information and details for the annual budget planning
i) Provide coverage for medical secretaries during their absence.
3. Administrative support to Doctors of the Department
a) Verify doctors\' on-call claim submission
b) Keep track of the leave applications and update leave records
c) Facilitate doctors\' leave applications so as to block clinics and OT sessions and arrange for coverage of clinics in the event of manpower shortage
d) Verify leave applications against doctors\' roster and follow up with doctors on pending leave applications for KPI payments
e) Monitor doctors\' vendor conference sponsorship eligibility
f) Facilitate resource modifications to doctors\' clinics and OT sessions
4. Provide secretarial and administrative support to specific clinician leaders:
a) Handling correspondences and call on behalf of the clinician leaders
b) Contact point for meeting scheduling and calendaring matters support for clinician leaders
c) Any other duties as assigned by clinician leaders

Job Requirements: Min Diploma in Private Secretary or similar w min 3-5 years of secretarial experience

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Administrative Support / Secretarial
Healthcare - Nurse / Allied Healthcare

Location

Central

Employment Type

Contract / Temp

Salary

S$2,601 - S$4,000 / mth
S$4,001 - S$6,000 / mth

If you meet the requirements of this role, please email a detailed resume in Word document to Audrey Lok Xin Woon (Ally).
CEI Registration No.: R21102307
Email: allylok@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express