Middle School Administrative Associate
Singapore 738547, Singapore
Job Description
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Overview:
This position is primarily responsible for providing secretarial support to the Deputy Principal. It is also expected that the Administrative Associate will assist teachers, students, and staff members in matters related to other job functions of the middle school division office as necessary and as workload permits.
The expected commencement date is 24 July 2023.
Responsibilities:
- Provide clerical support to the middle school Deputy Principal, including printing of home base list with pictures from PowerSchool
- PowerSchool and Veracross data responsibilities including databases and scheduling
- Coordinate the schedules of appointments and meetings for the Deputy Principals
- Support the Deputy Principals with special projects
- Maintain all records, correspondence, etc., in a well-organized and accessible manner
- Maintain updated e-leave records and coordinate absentee reports with the Receptionist
- Maintain strict confidentiality of all personnel matters and school records
- Assist with work requests and work orders for the department
- Liaise with custodians and security guards on maintenance and security matters
- Relieve the receptionist during their absence or when needed as determined by the Principal
- Assist the other Deputy Principal\xe2\x80\x99s secretaries in coordinating the booking of facilities for middle school concerts and events, assist with the coordination of tables and other needs, and remind chaperones of middle school concerts or performances
- Update and print handbooks and student homework agenda
- Take charge of the middle school Fuji Xerox machines, i.e., programming of account and/or PIN numbers and reporting of monthly usage
- Create the assembly seating chart for middle school assemblies
- Update Powerschool with disciplinary log entries for students and follow up on lunch detentions and suspensions
- Coordinate Student at Risk Charts and letters to parents (ad-hoc)
- Collate summer work requests for middle school learning spaces and follow-ups after summer break
- Coordinate the photo-taking schedule and needs for yearly middle school photo-takes
- Order flowers for hospitalized students and staff
- Ensure compliance with all school\xe2\x80\x99s policies and procedures as related to the job responsibilities of this position
- Relate courteously and effectively with students, parents, school personnel, government personnel, and community members as necessary
- Edit and maintain Middle School Program Guide
- Coordinate travel for work and CWW Trips, including busses, insurance, etc
- Get students from class as requested
- First Point of Contact for faculty/parents/Deputy Principal
- Update and maintain the MS Faculty/Events Calendar
- Lunch Supervision Pay
- Coordinate MS Room Bookings
- Complete PS Log entries
- Perform other duties and functions as assigned by the Middle School Deputy Principal and Principal
The above job description is only indicative of the broad set of duties and responsibilities. Distribution of tasks is assigned by the supervisor. Other tasks may be assigned on the job, as deemed necessary by the supervisor.
Qualifications Required:
- Diploma from a recognized Institution/polytechnic.
- LCCI Private Secretarial Certificate or equivalent.
- Excellent typing skills.
- Substantial work with budgets/budgeting.
- Excellent organizational and office management skills.
- Demonstrates competence in computer applications for word processing, spreadsheet, graphics, and scheduling, with an interest in and ability to learn new applications.
- Excellent interpersonal skills and ability to handle multiple responsibilities and priorities concurrently.
- Good English communication skills, both written and oral.
- Positive work attitude and initiative.
- Ability to work cooperatively and provide assistance as necessary to other team members.
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Job Detail
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Job IdJD1306603
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore 738547, Singapore
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EducationNot mentioned