Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youxe2x80x99ve got deep experience in commercial real estate, skilled trades or technology, or youxe2x80x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Occupancy Planner SummaryWe are seeking an Associate Occupancy Planner to support the regional Workplace Planning team in the delivery of data management, data analysis and move planning services for a specific client at the business unit level.As the Associate Occupancy Planner, you will be responsible for the management of the clientxe2x80x99s occupancy data and aligned data quality program to ensure compliance with defined data quality rules. The role will collaborate and communicate with other members of the Global Workplace Planning team, Facilities Operations team (including but not restricted to the MAC team), and client partners to resolve data anomalies, improve data quality and ensure accurate reporting of occupancy metrics that contribute to delivering global occupancy and real estate decisions and strategies. The role will serve as the primary point of contact with regional business unit representatives (Space Captains) to ensure all employees are seated appropriately in the clientxe2x80x99s CAFM system.You will also be responsible for liaising with the Global Workplace Planning team, Facilities Operations team, and Space Captains to deliver move planning services in support of regional space planning projects. This includes coordinating space allocations with the Regional Workplace Planners and creating detailed communications and schedules to facilitate the move activities.The successful candidate will be responsible for overseeing the process of occupancy updates and the development of move projects in the clientxe2x80x99s CAFM system. This position will require collaboration with team members not under direct management or supervision including Space Captains, occupancy planners, project managers, facilities manager, the CAFM technology team and the Global CAFM services team.Job ResponsibilitiesData Audit ProgramManage data quality processes to ensure accuracy of space and occupancy dataAudit CAFM data to ensure compliance with clientxe2x80x99s defined standards for employee dataLiaise with Space Planners, MAC Coordinators, Facilities Operations and others as necessary for the timely resolution of data anomaliesManage space audit process to ensure accuracy of space assignments, space types and architectural layoutsMove PlanningCreate detailed Planning Pack and communicate Planning Group allocations and move planning schedule with Space Captains and MAC teamCreate and track move projects in SpaceviewLiaise with Space Captains and FM counterparts to ensure all move projects are completed in Spaceview according to defined timelinesServe as Single Point of Contact for Space Captains to address questions regarding space allocations, Planning Group assignments and migration plans; coordinate resolution with JLL and Facebook regional planners and MAC team as necessaryCAFM CoordinationEnsure timely CAFM updates of space and occupancy data related to moves/adds/changesUpdate Space Captain assignments in SpaceviewRequirements:A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required5 - years of experience in a corporate environmentPrevious experience in space/occupancy planning at a tactical levelAdvanced Excel skillsData analysis skillsCAFM system experience highly desirableFamiliarity with Tableau dashboarding toolsYouxe2x80x99ll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of business. You will be successful if you have advanced skills in Microsoft Excel (PowerPivot, pivot table, vlook-up, cell calculations) and an understanding of space planning principles. Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into PowerPoint for presentations to client and lines of business is required. Youxe2x80x99ll be effective in your role by asking the right questions to understand the underlying needs of our client.Excellent communication skills are important xe2x80x93 both written and spoken. You will be expected to work independently, multi-task, and manage your time to meet deadlines. An individual with strong interpersonal skills with an ability to interact with internal clients at all levels will be successful in the role. Most importantly, youxe2x80x99ll have the ability to work as part of a diverse, supportive, and talented team.Behavioral CompetenciesThink Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big pictureDrive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital driveHelps others - Builds relationships, actively collaborates, helps others succeed.Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilientBusiness first - Focuses on customers and clients, business/financial acumen, JLL firstInspire - Inspire others, creates vision and strategy, energizes othersLocation:On-site xe2x80x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you donxe2x80x99t meet all the requirements. Wexe2x80x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLxe2x80x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (xe2x80x9cJLLxe2x80x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process xe2x80x93 including the online application and/or overall selection process xe2x80x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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