Job Description

Office Admin Assistant

Company Overview

We are a Singapore-based investment and fund management firm with a small but international team.
We value efficiency, structure, and a strong sense of responsibility, and are looking for a proactive and detail-oriented colleague to grow with us.

Role Summary

We are hiring a

full-time Office Admin Assistant

to support our daily operations, HR administration, and coordination with external partners.

This role suits someone early in their career who enjoys structured work, learns fast, and is interested in the investment and finance industry.

Key Responsibilities

1. HR Administration

Maintain employee records, contracts, and leave tracking Support payroll, claims, and reimbursements Assist in recruitment coordination and onboarding paperwork Help organize small internal events and staff communications

2. Finance Support

Handle payment processing, invoice filing, and expense tracking Prepare simple monthly summaries or reports for management review Liaise with the accounting firm for bookkeeping or audit support Ensure proper documentation and naming for all financial records

3. Fund Operations & Coordination

Coordinate with external service providers (corporate secretary, fund administrator, auditor, tax agent, etc.) Prepare and organize documents for filings and compliance submissions Support meeting scheduling, minute taking, and follow-up tasks Assist in maintaining structured filing systems (digital and physical)

Requirements

Diploma or Bachelor's degree in Administration, Business, Accounting, or related fields 1-3 years of relevant experience (experience in small financial or consulting firms is a plus) Proficient in both

English and Mandarin

(spoken and written) Detail-oriented, organized, and eager to learn Comfortable using AI tools or new digital systems to improve efficiency

What We Offer

Exposure to fund operations and cross-border investment projects Close collaboration with management and professional partners Supportive, international team culture 5-day work week; flexible WFH arrangement for high performers Competitive compensation:

SGD 4,000 - 6,000 / month

+ performance bonus

Application

Please send your bilingual (English & Chinese) resume to

sylvia@mnc.fund

with a short introduction why you fit the job

Email subject:

MNC - Admin Assistant - [Your Name]
We value order and attention to detail -- how you name and send your email will reflect that. Shortlisted candidates will be contacted within 3-5 days for an interview.

Interview process:

HR interview ? Director interview

Job Type: Full-time

Pay: $4,000.00 - $6,000.00 per month

Benefits:

Additional leave Flexible schedule Health insurance
Work Location: In person