Job Description

This is an exciting opportunity to work for one of the leading global banks.The Opportunity

• Adecco is partnering our client, one of the world\'s largest financial services organizations
• We are looking for an experienced Office Administrator (Facilities + Admin) to join the team
• Office Location: Pasir Panjang

The JobProject:

• Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time.
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending, and participating in stakeholder meetings
• Documentation and following up on actions and decisions from meetings
• Preparation of necessary presentation materials for meetings

Administration:

• Security door access management (including after-hours door access support)
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Oversee facilities services & maintenance activities
• Manage office supplies, office equipment and pantry supplies
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Collaborate with cross-functional teams to ensure a seamless workflow
• Analyse current operational processes and performance, recommending solutions for improvement when necessary
• Space mapping and planning

The Talent

• Minimally 3-5 years of proven experience as senior office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)

Next Steps

• Drop your resume and contact us to follow-up, or send your resume to cecilia.sim@adecco.com
• Email Topic: Apply Office Administrator (Facilities + Admin)
• Only shortlisted candidates will be contacted

Cecilia Sim Xin YangEA License No: 91C2918
Personnel Registration Number: R22105099

Adecco