Job Description

: Office Admin & Finance Executive / Manager

Position Overview: We are seeking a highly motivated and dedicated individual to join our team as an Office Admin & Finance Executive/Manager. This position plays a critical role in supporting the daily business activities of our office. The ideal candidate should possess strong teamwork skills, a keen eye for figures, a positive attitude, and a diligent work ethic. This is an excellent opportunity for someone who enjoys challenges and is resourceful in finding solutions.

Responsibilities: 1. Office Administration:

• Manage general and ad hoc office matters, including filing, IT-related tasks, and procurement of office necessities.

• Oversee human resources administrative tasks, including onboarding, annual leaves, payroll processing, and monitoring outside positions or shareholdings of employees.

• Act as a liaison with external professional services providers such as corporate secretary, accountant, auditor, and tax advisor to monitor timely completion of all regulatory requirements.

• Provide support in updating of internal manuals including Anti-Money Laundering (AML) and assist with Know-Your-Client (KYC) procedures, including Dow Jones screening, country risk rating score, and customer risk rating.

• Handle questionnaires from regulatory bodies such as the Monetary Authority of Singapore and other government entities in Singapore and National Futures Association (NFA), USA.

• Support regulatory initiatives such as Enterprise-Wide Risk Assessment (EWRA), FATCA & CRS reporting.

2. Office Finance:

• Manage cash flow to ensure efficient financial operations.

• Issue tax invoices and monitor the timely receipt of revenues.

• Initiate online payments or issue cheques as required.
  

Requirements:

• Previous experience in the banking or private bank industry is essential.

• Possess excellent interpersonal communication skills.

• Fluency in English is mandatory. Proficiency in Mandarin is preferred.

• Proficient in Microsoft software, including PowerPoint, Word, Excel, and Acrobat.

This job description reflects the expectations and requirements of a professional office environment. The role offers an opportunity to contribute to the success of our organization while utilizing your administrative and financial skills. Join our team and be part of a dynamic and thriving work environment.

Note: The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary. Please note that the final job description may be subject to changes and adjustments based on the organisation\'s specific requirements.