Job Description

We're looking for a

proactive and detail-oriented Office Admin / Backend Executive

to keep our operations running smoothly -- from paperwork and stock tracking to vendor coordination and backend e-commerce support. This role is ideal for someone who thrives in a fast-paced retail environment and enjoys keeping things organised and efficient.

Key Responsibilities

Handle

daily administrative tasks

-- filing, invoicing, document preparation, data entry, and internal coordination. Support

e-commerce backend operations

: product listing updates, inventory tracking, order processing, and platform uploads (Shopee, Lazada, TikTok Shop, etc.). Liaise with

logistics partners and suppliers

for deliveries, stock transfers, and restocking schedules. Manage

office supplies, petty cash, and vendor payments

in coordination with the finance team. Assist with

Accounts, HR and operational paperwork

(attendance, onboarding documents, claim submissions, etc.). Coordinate

retail and marketing support tasks

-- sending out promotional items, assisting with event logistics, and maintaining product display records. Maintain

accurate data and reports

for internal reviews and audits.

Requirements

Diploma or equivalent qualification in Business, Administration, or related field. At least

2 years of relevant admin or operations experience

(retail or FMCG preferred). Proficient in

Microsoft Office / Google Workspace

; knowledge of

Xero or accounting systems

is a plus. Strong attention to detail, good organisation skills, and ability to multitask. Positive attitude, team player, and willingness to learn new systems and tools. Able to communicate in

English and Mandarin

(to liaise with suppliers from China/Korea).

What We Offer

Competitive pay with performance bonus. Growth opportunity within a regional retail group. Exposure to both retail and e-commerce operations. * Friendly, agile working environment with real ownership.