Job Description

Company Description
The Executive, Office Admin manages the general functions of the Office to ensure a smooth running of the reception, maintenance of office equipment as well as that stationaries and refreshments are on stock. In addition, he/she supports the Managing Director of Southeast Asia & Pacific and the People & Culture Department in administrational tasks.

1. Office Management:
Serve as the primary contact for courier services, and greets guests (VIP's, Hotel Owners, GM's, etc.), ensuring a professional and welcoming atmosphere
Organise meeting rooms, equipment and refreshments for the Regional MDs and VIPs
Manage office related expenses i.e. electricity, water, office supply, courier, etc.
Purchases and maintains stocks of all office and pantry supplies, ensuring adequate stock levels
Ensure office is well maintained (cleaning service, printers, coffee machine, light bulbs, AC, office access etc.) and acts where necessary
Keep track on general directories for the office and the Southeast Asia and Pacific area such as phone lists, email lists, travel schedules, Hotel data lists, etc.
Reviews Service Agreement of office vendors to ensure compliance and service quality
Assist in the preparation and distribution of relevant external communications, e.g. office closure for Singapore office
Orders and supervises the print of all business cards for SEAP employees
Assist in daily operational activities as required to ensure smooth and efficient work environment
2. Operations:
Provide secretarial support to the Regional MD and VIPs, i.e. travel arrangement, travel requests, scheduling meetings and conference calls, etc. and taking meeting minutes if needed
Maintain an up-to-date contact details sheet of all hotel owners, GMs and key stakeholders
Keeps record of General Manager's birthdays, prepares birthday cards and/or e-birthday cards and advises the Regional MD of upcoming birthdays
Liaise with Hotel GMs for Operational / Status data collections, reports, updates and documents, maintaining a high level of accuracy and attention to detail not limited to SEAP Hotels KPIs, Operation Status Update, Audits, etc
Assist in planning and organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation
Assist in the preparation and distribution of relevant external communications, i.e. GM announcements
Collaborate effectively with team members and other departments to support overall organizational goals and objectives. Assist with special projects, initiatives and any other reasonable duties assigned
3. People & Culture Department:
Ensures Purchase Orders and invoices are captured and billed correctly on workday
Support the administrative processes for onboarding and offboarding, including managing checklists and scheduling orientations, while collaborating closely with other team members in the office
Help organize employee engagement activities and team-building events to foster a positive workplace culture
any other reasonable duties requested
4. Any other reasonable duties requested.
Qualifications

• Diploma or Bachelor Degree in administration or equivalent
• 1-3 years of experience in administrative or office support roles is required
• Experience with scheduling and calendar management is an advantage
• Proficient in MS office suite and office equipment
• Strong organizational and communication skills
• Attention to detail and good time management skills
• Displays good team work and interpersonal skills

Additional Information
Why Join Radisson Hotel Group?
Live the Magic of Hospitality - Be part of a team that creates exceptional experiences and memorable moments every day. Let your Yes I Can! spirit shine as you bring hospitality to life.
Build a Great Career - No matter your background or experience, we invest in your growth, learning, and career development--helping you reach your full potential.
Experience the Team Spirit - Join a workplace that's inclusive, fun, and meaningful. We celebrate diversity, support one another, and foster a sense of belonging through our Employee Resource Groups and inclusion initiatives.
Lead with Your Ambition - Your ideas, passion, and drive matter! We empower you to make a difference--in hospitality, your community and beyond.
Enjoy Global & Local Perks - No matter where you're located, you'll enjoy exclusive global benefits - like special hotel rates for you and your loved ones at our hotels worldwide. Plus, you'll have access to local perks and rewards tailored to your country, making your experience even more rewarding!
Join us in shaping the future of hospitality! If you're ready to bring your talent, energy, and passion, we'd love to hear from you.
Apply now and let's make every moment matter.
We welcome applicants from all backgrounds, abilities, and experiences. If you need any adjustments during the application process, please let us know.

Skills Required