Job Description

Reporting to: HR Director, APAC :

• Provide full administrative and secretarial support to the President, APAC and the IMCD APAC senior team members
• Act as a first point of contact for vendors / clients and deal with correspondence and inquires where necessary
• Handle confidential information with a high level of integrity and discretion
• Handle staff\xe2\x80\x99s travel arrangement including support for visa application
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Assist finance on filing and tracking records
• Oversees office facility and safety management matters and liaising with respective landlord / building management and vendors to resolve any issues
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace
• Continually aim to improve functionality of the office, including office fit out, expansion and renovation
• Manage office supplies, office equipment and pantry supplies
• Performs administrative and office support activities
• Coordinates and maintains records for office
• Assists with HR operations matters where necessary
• Any other duties as assigned

• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Confident in learning and using computer software quickly
• Able to communicate effectively in English
• Diploma / Degree holder with prior experience in administrative roles
• Strong interpersonal, written and communications skills
• Meticulous, analytical, organized, resourceful, self-motivated and enjoy challenges
• Excellent organizational and time management skills, with the ability to multi-task and prioritize tasks
• Mature and adaptive and able to interact well with all levels
• Flexibility to adapt to a fast-paced and rapidly changing environment
• Ability to work independently and as part of a team