Job Description

It\'s fun to work in a company where people truly BELIEVE in what they\'re doing!\xe2\x80\x8e\xe2\x80\x8eDAILY OFFICE DUTIESConduct morning checks on facilities in the officeArrange office convenience devices in the right place, timely check to handle problems (if any), and always keep devices in the best condition for use.Act as the interface with clients, visitors, and guests as well as provide office tours for potential tenants during site visits or new joinersCoordinate with the office helper and receptionist on their daily work taskEnsure all request that needs OFM support have been submitted through the OFM help desk and are resolved within the SLA \xe2\x80\x93 ensuring continuous improvementEnsure administrative processes for facilities projects (renewal, fit-out, moving, renovation) are completed in a timely mannerCoordinate between the vendors and the procurement team to ensure seamless collaborationDevelop and maintain good relationships with all vendors/suppliers in OFMOther ad hoc duties as assigned such as event coordinationFINANCE/ ADMINISTRATIVE DUTIES:Registering third-party vendors or direct vendors in the Oracle system according to Traveloka procurement\xe2\x80\x99s policy and procedureCreate Payment Request (PR) & Purchase Order (PO) facility related services and goodsGoods Receipt (GR) the PO after receiving goods or completion of servicesAll monthly expenses (based on a budget set yearly) are covered by PR & PO in the P2P systemPrepare additional PR before the expense reaches the limit.Periodically clean PO that is no longer used and update to Reporting Manager & Procurement TeamEmail scanned invoices to AP-Finance to ensure that invoices are captured in their system for efficient handling.Assist with other financial-related matters to ensure that all financial processes are completed in a timely mannerMaintain tracker to ensure that all payments are properly documented and completed in a timely mannerWORKPLACE SAFETY:Take responsibility for personal safety and the safety of those affected by your work. This includes but is not limited to:Completed all required and assigned HSE training to a satisfactory level,Follow all activity policies and procedures, including all HSE related requirements at all times,Participate in all HSE related programs & activities as required, including incident investigations, interviews, audits and assessments, etc.Report any conditions that you feel could result in an accident or injury and/or stop working if necessary\xe2\x80\x8eRequirementsDiploma in Business, or Facilities Management.1-2 years of related experience would be idealFINANCIAL KNOWLEDGERequires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.COMMUNICATION SKILLSAbility to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employeesOTHER SKILLS and/or ABILITIESIntermediate experience with Microsoft Office Suite & Google Docs/sheets/slides. Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation.CERTIFICATES and/or LICENSESOccupational First Aid Course (OFAC) - Singapore - Optional\xe2\x80\x8eIf you like wild growth and working with happy, enthusiastic over-achievers, you\'ll enjoy your career with us!

Traveloka