Job Description

Office Executive, ContractSUMMARYThe Office Executive will be reporting to the Managing Director hierarchically and to the Administrative Leader functionally.RESPONSIBILITIES:Support the Administration Leader in the following activities:

• Goods and services procurement management:

• Negotiation and validation of contracts
• Budget validation
• Management of approvals and authorizations
• Counterpart registration
• Preparation of Purchase Orders
• Delivery tracking
• Interaction with counterparties
• Payment and billing
• Monitoring and coordination of specific projects:

• Office remodelling
• OOA Events
• Control, monitoring, and management of Service Level Agreements
• Control of expenses, reimbursements, credit cards for travel, and representation expenses of personnel.

• Maintain contact with designated IT local service providers for regular hardware maintenance (including servers, desktops and laptops) by liaising with relevant IT Department

• Personal administration, HSE, Payroll news management
• Control and management of OOA employee's visa requirements.

• Local responsibilities

• Office Maintenance and supplies, such as coordinating with the building Management to change the faulty lightings and etcs
• Office stationeries, beverages, snacks and other supplies: monitor inventories, keep them in order and clean
• Set up the workstation for new hires and tidy up when staff resigns
• Local support for meetings, videoconference, guests,
• Local support to arrange logistics for meetings, hotel bookings, work lunch, dinner, transportations etc.
• Local support in business travels, as liaising with travel agent in VISAs, flight bookings, reimbursements to employees, etc.
• Local management of office contracts as power and water supply, IT maintenance, Internet Service Provider, etc.

xe2x96xaa Other ad-hoc administrative tasksREQUIREMENTS:

• 3-4 years of experience working in an admin and/or office management role
• Good verbal and communication skills with keen ability to articulate in a concise and clear manner
• Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
• Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business
• High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)

Kang Abelene Marianne Mrs Rozario Abelene MarianneEA License No.: 02C3423 | Personnel Reg No.: R2089914Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy

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