Job Description

Job BriefAdministrative Sales Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Director of the office and to colleagues when required, assisting in daily office needs and managing our company's general administrative activities and sales related administrative tasks.Responsibilities . Assist Director of the office . Answer and direct phone calls . Organize and schedule appointments . Plan meetings and take detailed minutes . Write and distribute email, correspondence memos, letters, faxes and forms . Edit, write and help with sales offers: RFI, RFP, ROM, BAFO. . Maintain and liaise with local suppliers (Accounting, Legal, Payroll) . Assist in the preparation of regularly scheduled reports . Develop and maintain a filing system . Update and maintain office policies and procedures . Order office supplies and research new deals and suppliers . Maintain customer and contact lists . Book Travel arrangements . Submit and reconcile expense reports . Provide general support to visitors . Act as the point of contact for internal and external clients . Liaise with executive and senior administrative assistants to handle requests and queries from senior managersRequirements . The Administrative assistant should have excellent oral and written communication skills in both English and French. . Proficiency in MS Office; MS Excel MS Outlook, MS PowerPoint to name, but also all internal tools like CRM, Intranet, and local drive. . Working knowledge of office equipment, like printers, fax machines, Internet, Intranet,VPN, etc . Excellent time management skills and the ability to prioritize work . Attention to detail and problem solving skills . Strong organizational skills with the ability to multi-task
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