Job Description

We, Options Group Singapore Consulting are looking for a highly energetic, hands-on and organised Office Manager to join our team. You will provide support to the team. The role is to develop and maintain a good and safe work environment, ensure organisational effectiveness, and manage all logistic and office-related issues. Other responsibilities include finance management, processing invoices and vendor management.ResponsibilitiesFinance Support: Oversee monthly payroll, CPF calculations and submitting tax (IR8A) Manage invoices and payments Handling finance ie. accounts receivable and accounts payable, budgeting and auditing support Liaison between outsourced Accountants and Company Secretary. Ensuring information on all invoices is complete and clear before payment Maintain/filing financial related documents Safeguarding company assets e.g. petty cash Verifying staff expenses, ensuring the original receipts are prepared in correct amounts with correct descriptionsOffice Administration: Manage day-to-day operation of the office Perform general administrative duties such as handling telephone calls/visitors Organize the office layout and maintaining supplies of stationery, equipment and any additional needs Negotiate and reviewing contracts with all vendors providing goods and services to the office Manage office lease, search and renovation projects Manage the firm's benefits plans such as health insurance Employment Pass new application/renewal Registration of EA Personnel/Key Appointment Holder Renewal of Employment Agency Licence Support the team in preparing and formatting confidential report of candidates. Manage filing systems and any ad-hoc office requirements Manage relationship with office building management Travel arrangement ie. booking flights and hotels etc. Planning and arrangement of company events Data EntryDESIRED EXPERIENCE: Ideally, a minimum of 4 years' in an Office Manager/Executive Assistant role Proficiency in the Microsoft Office Fluency in English - both verbal and written communication Great organizational skills High attention to detail Team management skills Good communication skills with senior management, directors and with team members A confident multi-tasker with the ability to work well under pressure and have flexibility to respond to requirements outside of office hours in case of urgent need. Work experience in a professional services environment with proven ability to meet tasks and competencies specified ideally with previous experience as an Office Manager.
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