Job Description

Moody’s Singapore is looking for an independent self-starter with a positive, can-do demeanor to lead all aspects of the effective and efficient operation of all facilities and administrative functions in the Singapore office. The role will provide high-level administrative support to several senior managers, oversight of the administrative staff, and facilities management, collaborating closely with Moody’s corporate headquarters and local building management to ensure that all office operations are coordinated and run smoothly.

Core responsibilities

Office/Facilities Management Run operations of regional office, acting as liaison to building management on all issues concerning office facilities (i.e., maintenance, emergency management, security, etc). Responsible for vendor selection for general office services such as office plant care, catering and refreshments and supervising contractors while on-site. Supervise and own the provisions and ordering of supplies and inventory of office, stationery, couriers and postal service, and pantry consumables.

Office/Facilities Management Liaise with Moody’s Regional and Global Management functions to ensure that office needs are communicated. This includes coordination of on-boarding of new hires, processing requisitions, office event planning and participation in group-wide initiatives as assigned (i.e., conference coordination, offsite planning, etc.).

Office/Facilities Management Manage the Administrative team to provide support and mentorship and to ensure adherence to expected service provision. The role can include overseeing or undertaking training, coaching, performance management and appraisals.

Administrative Support Provide general administrative assistance to a group of senior managers. Acquire and maintain a good understanding of Moody’s business in order to provide optimal customer service. Use initiative to relieve executives of detail work. Act as administrative back-up where required to ensure that coverage is provided during lunch breaks and meetings, or in times of absence.

Travel Arrangements Arrange travel for supported staff including air, rail, car service and hotel and conference registrations whilst being mindful of deadlines, Moody’s travel policies and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.

Accounts Payable Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided to support the voucher.

Office Meeting Coordination (in conjunction with Administrative team) Process requests for meetings to be held in office including setting up appointments, reserving conference rooms, arranging for teleconference numbers, refreshments, handouts, etc.

• 10+ years related experience working in a corporate environment, preferably with a multi-national company.
• Require minimal supervision. Ability to identify and proactively solve problems.
• Team management experience, preferred.
• Excellent organization skills with the ability to multi-task and to adapt to shifting priorities
• Excellent verbal and written communication skills – ability to convey thoughts clearly and succinctly; ability to compose draft communications for department wide distribution requiring minimal editing by manager.
• Strong orientation toward teamwork, with an ability to work with colleagues from various cultural backgrounds
• WHS knowledge would be an advantage
• Strong demonstrated working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.

Regional Organization (REG ORG)
Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Moody's (NYSE: MCO) is a global integrated risk assessment firm that empowers organizations to make better decisions. Our data, analytical solutions and insights help decision-makers identify opportunities and manage the risks of doing business with others. We believe that greater transparency, more informed decisions, and fair access to information open the door to shared progress. With over 11,000 employees in more than 40 countries, Moody's combines international presence with local expertise and over a century of experience in financial markets. Learn more at moodys.com .

At Moody’s, we’re taking action. We’re hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers. We’re educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level. Learn more about our DE&I initiatives, employee development programs and view our annual DE&I Report at moodys.com/diversity
Moody’s Investors Service is among the world’s most respected and widely utilized sources for credit ratings and research. Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.
At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees. Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion. Our people are our core asset and we look beyond outcomes to ensure that behaviors and interactions matter.