Job Description

• Deg qualified with min 12 years of EA experience supporting C suite professionals gained with fast paced MNCs.
• Exposure to tech or banking/ FI industries is a plus but not a must
• Highly self-motivated, proactive, can-do attitude. Able to work under pressure in a fast-paced, rapidly changing environment.

Our client is a global firm in the tech industry. The co is fast expanding with lots of future growth potential. There is an opening for an experienced and dynamic Executive Assistant cum office manager to join its growing set up. The role will provide EA support to the CEO and also run the office admin function in the company.

Key Responsibilities

EA functions

• Provide EA support to the CEO
• Manage and maintain calendars, including conference calls, travel and meetings across multiple time zones and partner with other team assistants accordingly.
• Provide organizational support for meetings such as conference room bookings, logistics, attendee management, meeting materials, refreshments etc.
• Schedule appointments, travel & accommodations arrangements and bookings
• Prepare presentation slides and materials meetings
• Administer and maintain filing systems
• Process invoices and expenses claims
• Any other ad-hoc requests as and when required

Office Manager functions

• Purchase office supplies and pantry items as and when necessary
• Organise company wide events.
• Manage the overall office administration including management of office assets, facilities and IT system for an office
• Any other ad-hoc requests as and when required

Key Professional Requirements

• Degree qualified with min 12+ years of EA experience supporting senior management in a fast paced environment
• Exposure to tech or banking/FI industries is a plus but not a must
• Ability to work under pressure in a fast-paced, rapidly changing environment.
• Highly self-motivated, proactive, can-do attitude
• Strong communication skills
• Strong people skills to deal with people of various levels in organization
• Well-organized, with strong attention to details and prioritisation skills. Able to multi task
• Demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Ability to effectively communicate with all levels of stakeholders.
• Ability to maintain confidentiality and a high degree of discretion in managing information
• Diplomatic, resourceful, hands-on and solution focused
• Strong EQ skills
• Flexible to working after office hours when needed for urgent work matters

To apply, pl send your cv in word doc to resume@cap-cg.com. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by: CAP Consulting (EA license: 14C7175) Caroline Poh (EA Registration: R1105649) Date ad is posted - 1 June 2023