Job Description

Key Responsibilities:

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1. Accounting & Supplier Management

Receive, verify, and file suppliers' invoices. Input supplier invoices accurately into the accounting system. Assist in the preparation and processing of supplier payments. Liaise with suppliers on invoice discrepancies or payment status. Maintain proper records of all invoices and payment transactions.
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2. Export Documentation & Halal Matters

Prepare, verify, and submit export documents including invoices, packing lists, and certificates of origin. Ensure timely application and renewal of Halal certificates. Coordinate with halal certification bodies and ensure compliance with halal standards. Maintain up-to-date records of all export shipments and halal documents.
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3. Administrative & Office Support

Oversee general office administrative tasks such as filing, correspondence, and document control. Ensure timely and accurate data entry of customer orders into the system. Support daily order processing and coordinate with logistics on local deliveries. Monitor and update stock inventory records regularly. Conduct periodic inventory checks and report discrepancies.

Requirements:

Minimum Diploma in Business Administration, Accounting or equivalent. Minimum 2 years' experience in administrative or accounts-related roles. Familiarity with accounting software D365 BC preferred. Experience in handling export documentation and knowledge of halal certification processes is an advantage. Possess Food Safety Level 3 and HCA certificate preferred Proficient in MS Office (Excel, Word). Strong organizational and time-management skills. Good interpersonal and communication skills. * Able to work independently and multi-task in a fast-paced environment.