Job Description

If you have previous experience in Logistics Supply or excited about doing operations, you are the one who we are looking for!

If you have previous experience in Logistics Supply or excited about doing operations, you are the one who we are looking for!

Our client is an US technology company engaged in providing hybrid cloud and artificial intelligence (AI) solutions. It offers integrated solutions and products that use data and information technology (IT) in industries & business processes.

Order Management

• Manage PO and SO: including releasing orders, liaise with Supplier /Contract Manufacturer on order commit/delivery, reschedule/cancellation, rebalancing, shutgate, buyahead and critical parts
• Check the new orders & hub orders & hub pulls transmitted by the Contract Manufacturer daily via a report downloaded from the system or email communication
• Create and complete in SAP.
• Coordinate with GCM/Supplier/Contract Manufacturer in resolving pricing and shipment discrepancy [if any]
• Perform order book reconciliation and send email to Supplier & Contract Manufacturer and post to BOX
• Perform price refresh for purchase order on monthly basis
• Buy/Sell Part number set up in SSA tool and SAP MDT
• Verify & update the sales order sell price in the system before forwarding shipment documents to logistics for processing
• Update the Dates of Supplies in the shipment documents to Logistics for processing
• Liaise with Freight Forwarders to arrange shipment delivery from Suppliers to Customers
• Maintain accurate and auditable records/database/documentation in centralize file
• Perform SOX testing
• Reports: Generate and publish all Operations [KPI] and Inventory reports into BOX (List of reports : WMS, Inventory, Uncommit, Handsfree, FBL1, Shutgate, GR/IR mismatch, shipment, DCF, GAP, OTD, OTA, measurement review report, price change report)
• Any other tasks requested by manager

Billing Administration

• Prepare customer invoices and billing documents in the system
• Prepare charge-back and manual invoice adjustments
• Prepare and apply credit notes in line with defined company policies and procedures
• Issuance of invoices for all goods and services provided
• Process customer invoices in SAP PP1 and produce credit notes as necessary
• Input receipts and journals into the Billing System, Spreadsheets and General Ledger System
• Review invoices and identify errors before posting/emailing
• Resolve customer billing inquiries, escalating internally when required
• Ensure that all documents and paperwork are provided with invoice requests before actioning and are promptly and accurately filed

Business Administration

• Oversee and analyse financial operation
• Ensure timely collection of payment for daily reporting to Treasury
• Ensure that the metrics for the Account Receivable (AR) & Billing team are achieved every quarter
• Oversee the entire process of collecting payments from our Contract Manufacturers
• Organize records of invoices, bills and deposits for audit traceability
• Manage invoices, handle missed payments to ensure AR & Billing Ops metrics are met
• Prepare monthly, quarterly, annual and ad-hoc forecasting reports
• Scanning, photocopying, matching of documents for audit purposes as and when required
• Verification of paper invoices for all suppliers (adhoc basis) & resolve invoicing issue

Please note that this is a 1 year renewable contract. Company is located at Changi Business Park.

** Interested individuals, please send resume to kaelyn.koh@adecco.com. We regret to inform that only shortlisted candidates will be notified. Thank you.

Kaelyn Koh Cu Yan
Direct Line: +65 6697 7875
EA License No: 91C2918
Personnel Registration Number: R22107353