Job Description

Job Responsibilities Provide overall office administration, finance support and HR support to the multiple onsite operational team In charge maintaining of multiple sites profit & loss book and produce revenue and cost analysis report on monthly basis To lead and liaise with all internal or external site finance and operational audit and ensure a good preparation and all compliance In charge and maintaining all base and variation order cost matching with all the revenues. And uploaded and updated till date or as planned on timely manner Monitor/report the site revenues on monthly basis and ensure to achieve monthly/annual revenue and profit target Keep close monitor/track of the monthly claimable /non-claimable spending. Propose control measure to ensure the non-claimable is under control in a tight budget and ensure the workable control measures on overspending Liaise with the material suppliers and keep sourcing for the competitive spare parts from the existing and new suppliers from the market and maintain the purchase price at its lowest Keep spare parts store inventory record and to carry out the spare parts and inventory utility analysis and submit the report to client and inhouse team on monthly basis Raise Purchase Request, Purchase Order and any related procurements matters Performs Goods Received Note (GRN) in system In charge person for the petty cash claims Liaise with HR coordinate and monitor all staff related matters like salary, dormitory matters, passport collection & work permit matters etc Manage and maintaining the attendance submission report through Electronic Time Management System (E-TMS) for overtime claims/attendance/allowance Assist FM in conducting on-site HR Induction. Liaise with HQ on resignation/termination/promotion or any other staff related matters with HQ Work with Safety officer & WSH officer in HQ for the staff vaccinations matters and core trade renewal or new application Ensure key in accurate HRMS updates for leave/claims Ordering of pantry/stationary/uniform/name cards/office inventory/office refreshments Organize and provide supports staff birthday/ Quarterly lunch/ staff events Responsible for operations support - preparation of meeting materials, document control, data entries, filling /scanning & photocopy of documents as necessary Assist in compilation and preparation of week/monthly/ad hoc reports. Ensure safety and quality assurance to all works carried out by the site team Undertake any ad-hoc assignment requested FM which may be delegate as operational needsJob Requirements Degree in Accountancy or Equivalent Accounting qualification Able to adapt to fast pace and tight deadlines schedule Proficient in MS Excel, Power Point and Words Meticulous and Sharp Indpendent, positive resourceful and great team player Experience in NAV system will be an added advantage Willng to work in an Acute Hospital Enviroment
Not Specified