Job Description

: Location: Jurong East Working hours: 5 days work week 3 months contract Responsibilities: * Provide Vice President of Asia with day-to-day executive and administrative support including managing the Vice President's active calen : Location: Jurong East Working hours: 5 days work week 3 months contract Responsibilities: Provide Vice President of Asia with day-to-day executive and administrative support including managing the Vice President's active calendar of appointments and his schedule, arranging complex international travel, itineraries and confidential correspondences. Provide expense claim support to the Vice President, keeping track that payment for claims are received and expenses are within allocated budget. Undertake tasks as assigned by Vice President, such as: Yearly consolidation of Leadership Goals setting, collecting data from respective function leaders and getting alignment with the Leadership team prior to submitting to HR for file Work with Vice President for his yearly travel budget Ad-hoc tasks as assigned to follow through, ensuring successful completion. Facilitate in weekly and monthly management meeting. Coordinate meeting agenda, action log taking and ensuring that action logs are followed up and completed prior to the next meeting. Coordinate the preparation and distribution of reports, agenda, presentations and other documents as needed. Responsible for office management for site i.e. purchase of office supplies, manage outsource vendor on office cleanliness, courier service arrangement Manage contract and price negotiations with office vendors, service providers, and office lease. Point of contact to work with respective local office admin in obtaining updates for Company Travel Policy. Partner with EHS function as point of contact between building management and office. Liaise with building management on all office and facility related matters, ensuring uninterrupted operations working environment. Support the function in coordinating Safety walks, updating the local offices on notices on Safety Issues, Procedures and Policies. Ensuring that office environment is safe and vendors are registered prior for work in the office. Event Management - organize and provide recommendation and support on arrangement for regional meetings, trainings, workshops and Immersion trainings. Events are handled entirely on remote Point of contact for travels. Handling travel, visas, accommodation, and transport for visitors to Singapore and other Asia offices. Administrative support to HR function for on-boarding and off-boarding of employees (name cards, access cards, workstation allocation, conduct brief orientation of the office premise) Assisting HR function with initiatives in employment engagement, such as Lead the Recreation Committee to drive recreation activities. Role as Covid Champion, drive all required safe measurement actions to ensure office is compliance in all areas. Answering the general business line and handling queries Managing walk-in visitors Requirements: Possess at least a Diploma in any discipline At least 5 years of progressive experience in a similar role with a large, complex multi-national company Proficiency in Microsoft Excel, Word, and PowerPoint Highly organised, detail oriented and works with a high degree of accuracy Action and results oriented and able to deal with multiple relationships effectively A good team player, with strong inter-personal skills Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner provides guidance to peers as necessary regarding proprietary information Able to demonstrate good judgment and is self-motivated Excellent communication skills, both verbal and written Ability to multitask and meet changing deadlines All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits. Alternatively, you may wish to email your resume in a detailed Word format to We regret that only shortlisted candidates will be notified People Profilers Pte Ltd, 50 Raffles Place, #19-12, Singapore Land Tower, Singapore 048623 Tel: 6950 9748 Consultant in charge: So Boon Shyen, Debbie EA Licence Number: 02C4944 Registration Number: R1111376