Job Description

Key Responsibilities Audit / SOX Controls / Compliance

• Partner directly with regional Payroll teams, HR, Finance and business teams to support ongoing compliance through the recurring review of Payroll data to ensure accuracy and completeness.
• Liaise with Payroll teams and internal / external audit during the annual audit / SOX testing cycles.
• Assist in developing audit programs and maintain up-to-date knowledge regarding audit tools and techniques.
• Review corporate policies and procedures according to regulatory requirements to identify and address potential risks.
• Evaluate and recommend improvements to Payroll practices, processes, controls (operational and financial) and internal / external stakeholders).
• Perform in-depth root cause analysis to determine cause of repeated escapes to identify gaps, continuous improvement opportunities and initiate corrective actions.
• Responsible for complex (and large volume) Payroll data analytics for purposes of fulfilling internal and external audit and / or reporting related requests (as needed).

Data Privacy Inventory

• Ensure compliance with requirement to create, maintain and inventory records of processing activities (ROPA) for the Payroll function and employee personal data (including data that sits on a server or a shelf).
• Document all instances where employee\xe2\x80\x99s personal data is processed, why, what is done with it and how it is managed.
• Ensure audit files are reviewed and stored in secure departmental repository.

Standard Operating Procedures (SOPs) Owner

• Annually (as needed), ensure that SOPs associated with Payroll are kept current with changes to:
• Corporate IT Policies and Procedures and that all local SOX (IT) controls are documented (if location is deemed in-scope for SOX).
• Corporate Policies and Procedures and that all local SOX (Finance) controls are documented.
• At a minimum, the SOPs should include who is responsible for the control, when and how it is performed, and what evidence will support the control.
• Additionally, ensure Payroll Department senior management reviews the SOPs at least annually.
• Payroll System Administration Oversight
• Collaborate with local Payroll teams to ensure they:
• Maintain systems access and security to ensure data integrity and identify anomalies.
• Timely grant, modify and terminate Payroll system user access in accordance with established standard work.
• Partner with the Payroll system third party service provider on troubleshooting and technical-related issues.

SOX IT Logical Access Controls Operation (if location is deemed in-scope for SOX):

• Execute and document SOX IT Logical access controls related to the Payroll system, in accordance with established standard work.
• Maintain all evidence supporting the execution and review of the controls for internal and external audit purposes.
• Payroll Data Request Ticketing System Case Administrator
• Manage audit and compliance Payroll ticketing system data requests.
• Review, work and complete user requests timely.
• Ensure information provided and user access granted, modified and terminated is performed in accordance with established standard work, while adhering to Thermo Fisher\xe2\x80\x99s Global Employee Personal Data Privacy Policy.
• Ad Hoc Projects: Collaborate with the Payroll Team on ad hoc projects, as needed.

Qualifications:

• Degree in Accounting / Finance or a professional Accounting qualification
• Minimum of 5 years of overall Payroll and/or Accounting, Finance experience coupled with an audit / controls background
• Strong understanding of HR, Payroll Accounting and wage and hour laws, tax laws and audit functions and processes
• Strong working knowledge of Microsoft Excel, Power Query and other ETL (Extract, Transform, Load) tools to facilitate complex reporting between HR and Payroll systems
• Strong problem solving and analytical skills
• Excellent oral and written communication skills
• Ability to recommend and implement changes, as needed
• Experience with Workday and/or ADP preferred
• Experience with different ERP systems (SAP, LAWSON, ORACLE etc.)
• Language requirements: English (fluent)