Job Description

:

Working hours: 8.30am - 1.00pm (Mon-Fri)

Package Range: $3,000 - $4,000 per month

This is a Freelance assignment.

Our client, a family\'s administration office is seeking an adaptable, honest, experienced and self-sufficient person to provide administrative and secretarial support to the family. This role is split business support and providing private support to the owner and the family. The successful candidate will provide support to the owner, ensuring the smooth running of the office, household matters and render assistance as and when needed. A flexible, can-do approach is essential for this role. * JOB SCOPE

1.1 Private support

• Providing administrative support to the owners and family when necessary.
• Handle aspects of maintenance and management for rental properties across several locations.
• Maintain records related to the properties
• Coordinate certain travel and accommodations for the owners of the family when they are abroad
• Track, record, and participate in discussion with vendors and service contracts related to their family home in Singapore, other family owned or rented properties in Singapore and overseas
• Oversee and maintain records of purchases, vendors and service providers
• Where required, oversee the staff at the family home when the owners are on vacation.
• Perform other ad-hoc duties.

2.2 Business support

• Provide secretarial and administrative support in the office including maintaining records, ordering supplies etc and understand some basics of bookkeeping
• Arrange and coordinate internal /external appointments and meetings
• Manage email calendar, screen calls and answer calls from internal or external stakeholders
• Liaise with the lawyers, accountants, and real estate brokers and when requested
• Provide administrative support involving philanthropic strategies as directed by the family
• REQUIREMENTS

• Diploma or equivalent academic qualifications with preferably minimum 5 years of working experience as executive assistant or executive secretary/PA.
• To observe a code of strictest confidentiality at all times and be ultra-discreet.
• Meticulous, strong sense of responsibility
• Demonstrates a high level of initiative.
• Excellent organizational skills that reflect the ability to perform and priorities tasks with strong attention to detail.
• High level of flexibility and resourcefulness.
• Excellent command of the English language, both written and spoken. Having good communication skills is essential.
• Personable and polite, with excellent people skills

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified

Email resume to

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9722

EA License Number: 02C4944
Registration Number: R1111371
Posting Personnel: Tiffany Ong Meng Yen

People Profilers