Job Description

The main purpose of this role is to provide administrative, clerical, and personal support to Director.

Provide comprehensive executive and personal assistance to the Director, including managing calendars, coordinating schedules, meetings, appointments. Handle, prioritise, and respond to emails, calls and messages on behalf of the Director, maintaining professional communication at all times. Organize and maintain both physical and digital files in a systematic and accessible manner. Conduct research and deliver information promptly upon request. Prepare a range of documents, including reports, memos, notes, presentations, and other supporting materials. Research, plan, and coordinate comprehensive travel arrangements--covering flights, transportation, accommodation, dining, and event bookings. Manage highly confidential information and sensitive matters with professionalism, discretion, and sound judgment. Coordinate lifestyle-related arrangements, including dining reservations, event planning, entertainment scheduling, and leisure activities. Assist with family-related tasks such as school matters, medical appointments, and travel plans. Uphold confidentiality and safeguard the employer's personal and business information. Undertake ad hoc tasks or assignments when needed.

Qualifications,Skills and Experience:

Minimum 3 years proven work experience. Strong language, business, or hospitality background an advantage. Strong organizational skills with the ability to anticipate needs, prioritize tasks, and manage multiple projects. Proficiency in MS Office software and other productivity tools for preparing reports, presentations, and documents management. High level of integrity, discretion, and commitment to confidentiality. Work under pressure and adapt to changing circumstances and workload. Possess Class 3 or 3A driving license preferred.

Other Attributes:

Flexible and willing to travel internationally, sometimes on short notice. Desire to continuously update skills in line with new technologies and administrative methods. Excellent communication skills with all levels of stakeholders, internal and external. Strong organizational skills including attention to details, multi-tasking skills and time management skills. Good interpersonal skills with a positive attitude to build strong relationships with stakeholders. Self-motivated and proactive with demonstrated ability to set priorities and meet deadlines.
Job Type: Full-time

Pay: $5,000.00 per month

Benefits:

Health insurance Professional development
Work Location: In person