Job Description

Position:

Personal Assistant to CEO

Reports to:

Chief Executive Officer

Location:

Hybrid

Employment Type:

Full-time

Role Overview

We are seeking a highly organized and discreet Personal Assistant (PA) to support our CEO in managing both professional and personal administrative matters. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality. This role requires strong organizational skills, the ability to multitask, and excellent communication skills.

Key Responsibilities

Administrative & Personal Support

Handle all personal administrative matters of the CEO. Manage filing, tracking, and tallying of personal expenses. Organize and maintain files, records, and spreadsheets. Draft, edit, and prepare correspondences, reports, and documents.

Project & Task Support

Provide ad hoc project support including errands, purchasing items, applications, and submissions. Assist with personal paperwork and ensure accuracy in documentation. Record meeting minutes, track actionable tasks, and follow up to ensure completion. Support on miscellaneous tasks and projects as assigned.

Financial & Claims Management

Ensure timely preparation and submission of expense claims, reimbursements, and payments. Reconcile expenses and prepare summaries for review.

Travel & Logistics

Manage travel arrangements, including flight bookings, accommodations, and itineraries. Coordinate schedules, appointments, and events to optimize CEO's time.

General Administration

Oversee and manage various day-to-day administrative matters. Maintain confidentiality and discretion in all aspects of work.

Requirements

Bachelor's Degree in Business Administration, Management, or related discipline. Minimum 3 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar role. Strong organizational and time management skills with the ability to multitask. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. High level of professionalism, discretion, and integrity. Ability to work independently while maintaining flexibility to support changing priorities.
Job Type: Full-time

Pay: $3,200.00 - $3,800.00 per month

Work Location: Hybrid remote in Singapore 528499