Job Description

About the company

TMGM Singapore is a dynamic and rapidly growing startup within the global financial services industry. As part of a global company, TMGM Singapore offers a fast-paced, innovative environment with opportunities for growth and development.

About the role

We are looking for a highly organized and proactive Personal Assistant to support the CEO in managing day-to-day priorities and driving executive effectiveness. In this role, you will oversee a dynamic calendar, coordinate travel and meetings, and act as a trusted gatekeeper for communications and confidential matters. The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and brings professionalism, discretion, and adaptability to ensure the CEO can focus on strategic priorities.

Key Responsibilities

Executive Support & Time Management

Manage and optimize the CEO's calendar, travel, and daily workflow to ensure alignment with strategic priorities. Anticipate and resolve scheduling conflicts, ensuring smooth coordination across teams and stakeholders. Implement systems that improve efficiency in meetings, operations, and task management.

Communication & Stakeholder Engagement

Serve as the primary point of contact for the CEO, engaging with executives, board members, partners, and clients with professionalism. Prepare clear, high-quality communications, presentations, and reports that reflect the CEO's voice and vision. Manage access to the CEO's time by prioritizing requests and ensuring effective communication across the business.

Confidentiality & Integrity

Handle sensitive company and personnel information with the utmost discretion. Demonstrate sound judgment, integrity, and confidentiality in all aspects of the role.

Problem-Solving & Initiative

Anticipate needs, proactively address challenges, and take ownership of solutions. Identify and implement process improvements that enhance executive-level efficiency.

Professional Presence & Emotional Intelligence

Represent the CEO and company culture with diplomacy, professionalism, and confidence. Maintain composure under pressure and navigate sensitive situations with tact and resilience.

Requirements

Proven experience supporting C-level executives in fast-paced or complex organizations (3-5 years preferred). Exceptional organizational and prioritization skills, with proficiency in scheduling tools and productivity software (e.g., Google Workspace, Microsoft Office). Excellent verbal and written communication abilities, with strong attention to detail. High emotional intelligence, adaptability, and discretion in handling sensitive information. Bachelor's degree in Business, Administration, Communications, or a related field preferred.

Benefits

Competitive salary and performance-based bonuses. Opportunities for career growth and development within a global company. Collaborative and inclusive work environment with exposure to cross-region operations. Health and wellness benefits. * Flexible working arrangements.