Job Description

About the Role

We are seeking a highly competent and proactive Personal Assistant to provide comprehensive support to a senior lawyer.


This is a permanent position requiring someone who can manage multiple priorities efficiently whilst maintaining the highest standards of professionalism and confidentiality.





Key Responsibilities


Manage calendars, scheduling meetings, hearings and appointments with attention to conflicting priorities Arrange and coordinate travel arrangements Prepare correspondence, reports and other documents with accuracy and attention to detail Handle incoming communications, filtering and prioritising matters requiring attention Process and reconcile expense claims and invoices Serve as primary liaison with internal departments, clients and external parties Organise and coordinate meetings, including preparing agendas, taking minutes and following up on action items Maintain filing systems, both physical and electronic, ensuring easy retrieval of documents Handle confidential and sensitive information with discretion Anticipate needs and proactively address potential issues before they arise Support business development activities and other events as required Undertake special projects and ad hoc assignments as needed
Requirements


Diploma (eg. NIE, SIM, ITE) or equivalent Minimum 5 years of experience as a Personal Assistant or Executive Assistant , preferably in a professional services or legal environment Professional demeanour and polished interpersonal skills Discretion and ability to handle confidential matters appropriately Excellent organisational and time management skills with ability to prioritise competing demands Strong written and verbal communication skills High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Meticulous attention to detail and accuracy Adaptability and composure under pressure Strong problem-solving skills and initiative
Attractive annual package and corporate benefits available to successful applicant.


Only shortlisted applicants will be notified. In making your application, you are deemed to consent to the collection, usage and disclosure of your personal data and to be considered for all suitable positions within our law firm including the position that is the subject of your application.