Job Description

4 Shenton Way, SGX Center 2 , Singapore, Singapore, Singapore



Department
Group CEO's Office
Job posted on
Jul 19, 2022
Employee Type
Permanent - Full Time
Experience range
2 years - 5 years

Responsibilities: Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This classification requires leadership qualities such as adaptability, flexibility, dependability and accountability. Much of the work is self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

• Organize and manage calendars, appointments, meetings and conferences.

• Organize office operations and handling office administration.

• Screen incoming correspondence, emails and reports.

• Manage expense claims.

• Make travel arrangements, coordinate needs for business trips, meeting schedules, video and teleconferences.

• Arrange travel visas and prepare necessary visa documents and travel bookings with agency and ensure that bookings are accurate, up to date and within budget parameters.

• Organize management/board meetings.

• Ensure all matters requiring HOD’s attention are dealt with meticulously.

• Ensure all leave, staff matters, expenses and project/system requests are attended to immediately.

• Ensure that travel itineraries are up to date, correct and available promptly in the diary.

• At least 5 to 7 years of working experience in the related field/position.

• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant or equivalent.

• Previous experience in financial services industry or professional firms will be an advantage.

• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

• Ability to work independently and in a fast paced and dynamic environment

• Strong communication skills, both verbal and written

• Excellent planning skills

• Highly developed organizational skills and has a strong eye for details

• Proactive in recognizing and anticipating needs of the supported leaders

• High initiative and willingness to learn

• Trustworthy with a highly professional approach to working with sensitive & confidential information

• Demonstrates flexibility in the face of change and adaptability to different work styles.

• Preferably a Diploma in Business Admin or related field