Job Description

Personal Assistant

Let's care for tomorrow.

Your ambitions. Your dreams. Your tomorrow.

At AGCS, we are the global leader for insuring corporate and specialty risks in the Allianz Group. Whether it's aircraft, satellites, the world's biggest ships and tallest building, cyber-attacks or climate change impacts, Allianz Global Corporate and Specialty (AGCS) has the major risks covered when it comes to protecting businesses.

Job Purpose / Role:

We have an opportunity for a Personal Assistant to support the Asia Pacific CFO. This position will support on personal administrative matters and effective time management for the executive, with focus at managing meeting calendar, email response and re-direction to direct reports as instructed . The Personal Assistant ensures that the executive can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the executive's office is necessary.

Key Responsibilities:

• Filter emails, highlight urgent correspondence and print attachments. Manage and maintain the executive's diary and email account.
• Ensure busy diary commitments, papers, and travel arrangements (flights, hotels, visa, personal bookings) are managed effectively.
• Producing a daily, recurring management meeting folder with diary, materials, and collate input from direct reports.
• Filter invitations, queries, inter-department or AZ group information requests, redirect to Finance team for further actions.
• Join meetings with the executive, prepare agendas and draft minutes, and follow up as required.
• Undertake any other duties as requested by the executive.

Key Experience / Requirements / Skills:

• Administrative management of 5-8 years.
• Analytical Skills: Ability to effectively absorb information from various sources, then analyse, study or examine data in detail, and draw appropriate conclusions.
• Comfortable for new team management technology, proficient in Microsoft Teams, Office 365 is an advantage.
• Communication Skills: Clearly and effectively express ideas and messages via speech and writing.
• Demonstrable experience in an administrative role in a fast-paced environment requiring discretion, judgement and tactfulness.
• Experience of diary management, researching and booking of travel and accommodation.
• Manage annual region wide team event, virtual communication together with IT support.
• Maturity in handling confidential data and sensitivity topics on day-to-day basis.
• Prioritisation: Ability to filter information, assess priorities and work independently.

What's in it for you?

Let's care about everything that makes you, you

We are committed to nurturing an inclusive environment where everyone feels they belong. We offer a hybrid working model, which recognizes the value of striking a balance between in-person collaboration and remote working. Please feel free to discuss flexible working arrangements with us.

Let's care for your financial wellbeing

We believe in rewarding performance with a great compensation and benefits package (details vary by location), including a generous bonus scheme and pension.

Let's care for your opportunities to progress

From career development and digital learning programmes to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.

Let's care for life's twists and turns

From our support for flexible working, health and wellbeing (including private healthcare and generous parental leave benefits), to helping people return from career breaks with experience that nothing else can teach. We've got your back.

Let's care for our society and our planet

With opportunities to be engaged in shaping a future that is safe, inclusive and sustainable, we care for the tomorrows of our people, our industry and our clients.

Care to join us?

Allianz Global Corporate & Specialty (AGCS) is a global corporate insurance carrier and part of Allianz Group. We provide risk consultancy, Property-Casualty insurance solutions and alternative risk transfer for a wide spectrum of commercial, corporate and specialty risks across 10 dedicated lines of business. Learn more about us by clicking .

Allianz is an equal opportunity employer, and therefore welcomes applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, sexual orientation or any other protected characteristic. Diversity of thinking is an important part of our company culture.