Job Description

Be part of the pre-opening team of PAN PACIFIC ORCHARD SINGAPORE, a stunning icon of biophilia and sustainable hospitality. Reporting to the General Manager, the incumbent is responsible for the ove Be part of the pre-opening team of PAN PACIFIC ORCHARD SINGAPORE, a stunning icon of biophilia and sustainable hospitality. Reporting to the General Manager, the incumbent is responsible for the overall management of all office matters including secretarial and admin support as required. Primary Responsibilities: Responsible for all daily incoming mails/correspondence. Attend to all phone enquiries and ensure that such queries or requests are managed expeditiously. Direct or channel calls to relevant department for action, where needed. Prepare and collate reports, letters, memo and emails assigned Set-up an effective and efficient filing system and file where needed Screen calls and visitors to ensure that assistance is prioritised and rendered in a timely manner Maintain and manage the GM's calendar and ensure effective scheduling Attend to business travel arrangements and its related administration and coordination for the GM. Record minutes of meetings held by the GM or his designate. Prepare all documents, papers and presentation materials necessary for the GM to present/communicate at meetings including Staff Briefing, Management Meetings etc. Compiles and co-ordinates the submission of all monthly reports by every department for the GM. Compiles and coordinates submission of reports, documents to Corporate Office Summarizes all guest questionnaires collected and prepare a summary for distribution and communication. Liaises with the corporate office on any relevant matters pertaining to meetings and reports. Prepares and distribute schedules of meetings at the start of each month. Ensures the safe-keeping and confidentiality of such documents/reports handled in an appropriate manner. Maintain the highest standards of professionalism, ethics and attitude towards hotel guests, clients, business partners, owners and fellow colleagues. Undertake any other related task/duty/assignment that may be given by the GM. Note: Pre-opening work location is at 7500A Beach Road, #03-301, The Plaza, Singapore 199591