Job Description

What the role is:This role will require you to provide high-level administrative support to HTX\'s senior management. This role requires exceptional organisational and communication skills, as well as the ability to handle sensitive and confidential information with the utmost discretion. The Personal Assistant play a crucial role in ensuring the efficient functioning of the office and supporting the senior management in various administrative tasks.What you will be working on:Key Responsibilities: \xe2\x80\xa2Maintain and manage the Principals\' calendars, including scheduling meetings, appointments, and events. \xe2\x80\xa2Coordinate and prioritise meetings and appointments to ensure optimal time management. \xe2\x80\xa2Ensure the meeting venue is available, and materials are ready for Principals\' prior meetings. \xe2\x80\xa2Handle sensitive and confidential information with discretion and professionalism. \xe2\x80\xa2Organise and maintain office files, records, and documents. \xe2\x80\xa2Arrange and manage Principals\' accounts and subscriptions. \xe2\x80\xa2Arrange and coordinate travel itineraries, including flights, accommodation, and transportation. \xe2\x80\xa2Assist the Principals in their administrative claims and travel arrangements. \xe2\x80\xa2Perform other administrative/ logistical support duties as required.What we are looking for:Requirements: \xe2\x80\xa2At least 5 year(s) of working experience as PA or Secretary to Senior Management \xe2\x80\xa2Exceptional organisational and time-management skills. \xe2\x80\xa2Excellent verbal and written communication skills in English as most correspondences are in English. \xe2\x80\xa2Proficiency in office software applications (e.g., Microsoft Office Suite). \xe2\x80\xa2Ability to work independently and handle multiple tasks simultaneously. \xe2\x80\xa2Strong problem-solving abilities and attention to detail. \xe2\x80\xa2Knowledge of government protocols and procedures (preferred). All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure, based on performance. As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment. All applicants will be updated on the status of their applications within 4 weeks upon closing of the advertisement. #LI-ZA1About Home Team Science and Technology Agency (HTX):HTX is the world\'s first Science and Technology agency that integrates a diverse range of scientific and engineering capabilities to innovate and deliver transformative and operationally-ready solutions for homeland security. As a statutory board of the Ministry of Home Affairs and integral to the Home Team, HTX works at the forefront of science and technology to empower Singapore\'s frontline of security. Our shared mission is to amplify, augment and accelerate the Home Team\'s advantage and secure Singapore as the safest place on planet earth.

Home Team Science and Technology Agency