Job Description

About Us

Refract Technologies is a family of 60+ members and growing. We are engineers, game producers, artists and entrepreneurs, all with deep passion and experience in the gaming and technology industries. We\xe2\x80\x99re here as veterans from the likes of Electronic Arts, Ubisoft, Unity, IGG, Gumi, XII Braves, Creative Technologies & more.

Our vision is to extend human experience beyond reality through innovations in gaming and entertainment. We are game changers.

The Role

As a Personal Assistant at Refract Technologies, you will play a pivotal and indispensable role in supporting a key member of the Senior Management as they navigate the day-to-day operations of the company. Your exceptional attention to detail and outstanding communication skills will serve as the foundation for seamless coordination and collaboration among diverse stakeholders. As a trusted liaison between the Senior Management and internal/external partners, you will exhibit the utmost professionalism, discretion, and an unwavering commitment to maintaining strict confidentiality.

Requirements

Responsibilities

• Manage the specific Senior Management\'s schedule, engagements, business travels, etc., with a thorough understanding of the purpose, agenda, and required attendees.
• Accompany the specific Senior Management for key meetings, events, and business trips.
• Plan and follow up on required actionable taskings after events or key meetings.
• Facilitate smooth communication between the specific Senior Management and internal/external stakeholders, handling inquiries, meeting requests, and providing any necessary assistance.
• Prepare, research, and collate presentation materials, reports, and other documentation.
• Plan, organise, and execute business meetings (internal/external), ensuring logistical smoothness and adherence to meeting protocols (securing venues, compiling and distributing agendas and relevant materials, etc.).
• Oversee and support the specific Senior Management\'s office with administrative requirements, including office supplies, general correspondences (emails, letters, parcels), coordinating office activities/meetings, assisting the C-suite in administrative matters, budgeting, and claims submission.
• Handle sensitive and confidential information with the utmost discretion, maintaining professionalism and confidentiality.
• Proactively identify opportunities to improve efficiency and effectiveness in the specific Senior Management\'s workflow, implementing appropriate solutions.

Traits We\xe2\x80\x99re Looking For

• Energetic, fast-paced, highly organised, and resourceful, adept at managing different stakeholders (management, internal staff, stakeholders, funders, government bodies, etc.).
• Resourceful and capable of independently completing tasks in a timely manner.
• Strong problem-solving and decision-making abilities, with a proactive and solutions-oriented mindset.
• Positive and proactive mindset, willing to go the extra mile to achieve optimal results.
• Ability to exercise sound judgement and discretion when handling confidential and sensitive information.
• Digitally savvy, comfortable with emerging trends and proficient in using digital tools for routine work, event coordination, media, and meetings.
• Flexibility and adaptability to changing priorities and requirements.

Skills and Experience Required

• Diploma in business administration, communications, or a related field is preferred.
• Experience in managing Management\xe2\x80\x99s office or operations with entrepreneurs and business owners.
• Exceptional organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
• Excellent interpersonal skills, capable of effective communication across all levels
• Strong command of English (both written and spoken).

Significant Pluses

• Fluency in Chinese is an advantage.
• Interest in games and technology is an advantage.

Refract Technologies